What are the responsibilities and job description for the Office Assistant position at Northlake Mechanical?
Job Summary
We are seeking a proactive and organized Office Assistant to join our growing team! In this vital role, you will serve as an assistant to the owner and administration, ensuring smooth daily operations within the office environment. Your energetic approach and attention to detail will help maintain an efficient workspace, support administrative functions, and enhance overall office productivity. This paid position offers an exciting opportunity for someone eager to develop their office management skills and contribute to a positive, fast-paced work atmosphere.
Duties
- Provide administrative support by preparing reports, handling correspondence, and supporting customer service efforts
- Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
- Perform data entry and maintain organized filing systems both physically and digitally using tools like Google Workspace and Microsoft Office
- Schedule appointments, manage calendars, and coordinate meetings for staff or executives
- Assist with office management tasks such as supply inventory, photocopying, proofreading documents, and maintaining office cleanliness
- Support bookkeeping activities including basic record-keeping and data entry using QuickBooks or similar software
- Provide administrative support by preparing reports, handling correspondence, and supporting customer service efforts
Requirements
- Proven experience in an office environment or clerical role with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Excellent computer literacy with the ability to quickly adapt to new software tools
- Strong typing skills with high accuracy; familiarity with data entry procedures
- Knowledge of multi-line phone systems, phone etiquette, filing procedures, and office management best practices
- Demonstrated customer service skills with a friendly and professional demeanor
- Ability to multitask efficiently while managing time effectively in a fast-paced environment
Join us in creating a welcoming and well-organized office space where your skills will make a meaningful impact! This is a paid position designed for motivated individuals ready to excel in administrative support roles.
Pay: $13.73 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $14 - $18