What are the responsibilities and job description for the School Office - Middle/High School position at Northgate School District?
Job Overview
It is the goal of the School Office/Principal Secretary to assist the Principal, teaching staff, students, and parents to ensure effective operations of the main office, and all components of the school building. Maintain a focus on internal and external communications and organizational planning to ensure all are efficiently and effectively provided.
Duties
1. Maintain high standards of confidentiality, attendance and flexibility while working cooperatively with supervisors, coworkers and students.
2. Perform all secretarial and receptionist duties as shall be assigned by the Building Principal.
3. Maintain a positive and welcoming atmosphere for students, staff and the public.
4. Secretarial Duties - answer phones, respond to emails, front door, mail - daily.
5. Student Attendance and reporting - daily - entering data into PowerSchool (ED’s, excuses, etc) and printing reports. Keep track of absences/truancy. Communicate with parents about student attendance. School Office/Principal Secretary - MS/HS con’t.
6. Teacher coverage - daily.
7. School substitute responsibilities - daily - assigning coverage, managing AESOP, inquiring about needing teachers/subs.
8. In charge of ordering supplies for the office, including supplies for the copiers - point of contact for the Wilson Group for copiers and postage machine - when needed.
9. Maintaining school and Principal calendars and schedule events on MySchool Building.
10. Graduation - seasonal - in charge of ordering needed items such as cap and gowns, yard signs, flowers, programs, tickets, diplomas, honor cords.
11. In charge of the Carehawk calendar, which is our bell system - when needed.
12. Assigning loaner computers, taking tech payments, and assisting students with filling out tech reports when computers are damaged - as needed.
13. Payroll - daily/end of every month - entering absences for teachers and paras into CSIU, collecting coverage sheets from teachers, collecting time sheets from paras. Print reports for Judy.
14. Entering student incidents into PowerSchool - as needed.
15. Work permits - as needed.
16. Mailings as needed. All school mailings, progress reports, miscellaneous correspondence.
17. Kindergarten registration events.
18. Perform other duties as assigned necessary to the operation of the district.
QUALIFICATIONS:
Qualifications include, but are not limited to, the following:
1. High School Diploma or its equivalent and/or courses in office procedures
2. Experience as a secretary or equivalent work; demonstrated knowledge of basic office procedures and current technology; typing/keyboarding; general accounting procedures; and other secretarial skills.
3. Knowledge of modern office equipment.
4. Ability to complete written and oral instructions and provide assistance to staff and students.
5. Ability to establish and maintain harmonious relationships with other employees, students, parents, and the general public.
6. Must be willing to maintain appearance appropriate to assigned duties and responsibilities.
7. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
This role is integral to creating a welcoming school environment while ensuring operational excellence. If you are energetic, detail-oriented, possess strong organizational abilities, and enjoy supporting a community dedicated to learning and growth — we want to hear from you!
Work Location: In person