Commissary Office Coordinator - Irvine Commissary

 About Us: Northgate Gonzalez Market has grown from one store in Anaheim in 1980 to over 40 locations across Southern California, and we’re looking for passionate, customer-focused team members to join our family. We offer flexible schedules, opportunities for growth, and an associate discount of up to 20% for you and your household—all in a positive and fun work environment where you’ll feel valued and appreciated. If you’re enthusiastic, team-oriented, and ready to build a career with us, we’d love to meet you.

JOB SUMMARY: To serve as an administrative support to Doña Tina’s Commissary office. Meet with vendors and coordinate purchasing function with other maintenance, supply chain, and operations functions. Strong computer skills are a must for this role (Excel, Word, Power Point, Outlook).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support the Doña Tina’s Management team with associated tasks of the department/office.
• Greet and welcome all visitors and vendors, in the front desk for appointments, vendor deliveries, job interviews, etc. maintain a professional demeanor.
• Assist with set-up and clean-up of conference rooms for Company events.
• Support in event organization
• Managing office supplies, internal mail, reserving conference spaces, and greet visitors.
• Handle special projects that come directly from the executive staff.
• Support management with presentation and reports ensuring accuracy, confidentiality, and clarity
• Maintain and publish daily facility briefing notes.
• Maintain high level of communication with the maintenance team and support the dept with purchases.
• Support the Facilities Maintenance department with parts inventories and Verisae CMMS system.
• Support Facilities Maintenance department with parts inventories, PM schedules, documentation.
• Maintain high levels of communication with leadership to clearly enforce operational standards for quality, customer service, safety, company programs etc.
• Analyze financial data and determine areas of upside opportunity as well as plans for remediating performance gaps.
• Assist in ensuring item maintenance and pricing are accurate and communicated timely and properly to all partnering teams including Data Integrity and Supply Chain Operations Manager.
• Drives follow ups and escalations proactively to ensure tasks are completed on time and according to leadership priorities.
• Maximize inventory turns through accurate purchasing and timely management of inventory.
• Purchase goods that meet the departments specifications for quality, cost, and other specifications – work with supply chain operations manager to maintain correct quality standards.
• Identify and monitor excess inventory and make recommendations for disposition to supply chain operations manager and parties involved.
• Ensures that all paperwork is sent to AP/AR in a timely manner.
• Drives follow ups and escalations proactively to ensure tasks are completed on time and according to leadership priorities.
• Assist Supply Chain Operations Manager in submitting Manual Purchase Orders.
• Assist in the resolution of invoice discrepancies and take active steps to eliminate the root causes of those errors internally and externally.
• Input data into Oracle software systems for Work Orders & Transfer Order management.
• Implement data into Oracle software system and support ops departments with WO & TO management.
• Support the on-going sponsorship and be an overall example of the Northgate Markets values and culture through its People First Culture.
• Perform other duties as assigned from other departments.

POSITION REQUIREMENTS AND CONDITIONS:

Education/Experience/Skills

• Must have STRONG Microsoft office skills, especially Outlook, Excel, Word, and Power Point.
• Basic mathematical and reading skills, achieved through a high school education, required.
• Ability to work effectively in a fast-paced environment with minimal supervision.
• Must be able to speak, read, write and understand both English and Spanish.
• Must have strong analytical skills, as well as the ability to analyze and interpret data.
• Requires strong attention to detail.
• Must have strong professional verbal and written communication skills.
• Professional discretion and confidentiality when handling executive information, pricing data, and sensitive company materials.
• Professional discretion and confidentiality are essential.
• Must be a problem solver and team player.
• Ability to independently prioritize multiple tasks, deadlines, and requests from different departments.
• Ability to prioritize events and assignments.
• Need to possess an array of general office skills, such as typing, data entry and handling mail.
• Must have good organizational and time management skills.
• Must be adaptable and professional.
• Must have the ability to multi-task, able to demonstrate attention to detail and follow through in all areas of responsibility.
• Result Oriented.
• Be aware of the company’s mission.
• Ability to follow instructions of the supervisors.
• Strong work ethic and positive attitude needed.
• High school diploma or GED required.
• Schedule Flexibility (AM/PM, Weekends, Holidays)

Physical Demands and Conditions

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities:

• While performing the duties of this job, the employee is regularly required to sit; stand; and use the hands to handle, finger, or feel objects, tools or controls.
• The employee must frequently walk, talk or hear, and reach with the hands and arms; occasionally, the employee must crouch or kneel;
• The employee must occasionally exert or lift up to 25 pounds carrying boxes of records and forms and frequently exert or lift moderate amounts of weight;
• Successful performance requires specific vision abilities that include close vision and the ability to adjust focus.
• The work environment is that typical of an office and a manufacturing plant. The noise level in the work environment is usually quiet.

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.

Northgate Markets is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Northgate Markets will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the California Fair Employment and Housing Act (Ban the Box Law).

Hourly Pay Range: $24.00 USD - $27.4584 USD

Salary : $24 - $27