What are the responsibilities and job description for the Materials Specialist III position at Northern Light Health?
Northern Light Mercy Hospital
Department: Materials Management
Position is located: Mercy Fore River
Work Type: Full Time
Hours Per Week: 40.00
Work Schedule: 6:30 AM to 3:00 PM
Summary:
Under the supervision of the Materials Management Supervisor, the Materials Specialist III is responsible for the management of Cardiology/Perioperative Service-specific products (inventory, non-stock, consignment, etc.) and/or Perpetual Inventory locations to meet supply demand and requirements. Responsible for oversight of organization of supplies, receipt/replenishment/put away of goods, accurate/timely/proactive maintenance and use of ERP system. The incumbent performs duties and tasks in accordance with performance standards established for the job. The incumbent is responsible for participation in and completion of all patient safety initiatives appropriate to the position.
Responsibilities:
- All Requirements of the Materials Specialist I and II Job Descriptions, and:
o Coding of A/P invoices as needed (I.E. Mayo Freight).
o Expedite orders due to product issue and backorder management.
o Assist A/P with billing issue resolution.
o Analyze and correct Invoiced Not Received (INR) reporting.
o Communicate changes and issues to Supply Chain Analytics Department.
o Can perform and train on all MSCM Handheld and Server functions.
o Must be able to train at the Level I and II levels of the Materials Specialist position.
o Preform Recall functions and documentation.
o Provide usage reports through CSF and/or MSCM.
o Provide coverage of Supervisory staff based on need.
o Must be able to provide coverage for month-end and year-end closings.
o Ability to train “New” Requisition Self-Service Requesters.
o Set-Up new office supply Vendor users.
o Provides data analysis functions and makes supply level adjustments based on the information.
o Ability to provide a deep dive into product usage.
o May be expected to perform duties at a higher or lower level for short term coverage.
o Other Duties as assigned
Other Information :
Competencies and Skills
- 3 years of relative work experience required.
- Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.
- Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of diversity, inclusion, empowerment and cooperation.
- Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.
- Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.
Working Conditions
- Potential exposure to very hot or cold temperatures.
- Alternate shift schedules (day, evening, nights, weekends).
- Prolonged periods of standing.