Transcriptionist

TRANSCRIPTIONIST - Traverse City

The primary job function is to transcribe psychiatric evaluations and psychiatric medication reviews from recorded notes dictated by Psychiatrists into readable medical records. This varied, complex, and responsible clerical work is based on considerable knowledge of medical terminology. This position involves managing, coordinating, and organizing these documentations. This position involves working as a part of a Team. Work requires considerable initiative and judgment and is performed within established procedures and under minimum supervision. This position is not responsible for direct supervision of staff.

ESSENTIAL FUNCTIONS:

• Transcription of Psychiatric Progress Notes and Psychiatric Evaluations for all employed and contracted Psychiatrists.
• Must have a good understanding of evaluation, management, billing codes to accurately complete all required fields on the SAL.
• Must possess knowledge of third party and Medicaid billing expectations in order to minimize financial risk for the agency.
• Maintain an in-depth knowledge of HIPAA compliance laws and regulations. This position is expected to demonstrate moderate discretion in interpreting these laws and regulations
• This position in responsible for effectively and efficiently coordinating care between primary care physicians, other behavioral health providers, and Northern Lakes staff.
• Collaborate with Psychiatrists, Med Clinic staff, and IT Department regarding revisions/streamlining transcription process, while promoting efficiency and compliance with EHR requirements.
• This position is expected to serve as the safety net for Psychiatrists in relation to billing and meeting compliance standards. This will require a significant amount of effective communication with agency medical staff.
• Plan and organize workflow. This includes coordinating with the compliance officer to ensure authorizations are available for the service.
• Will frequently respond to questions regarding transcription processes and exchange information relating to the documentation of psychiatric notes.
• This position requires planning and complex monitoring to ensure compliance of medical record regulations including the tracking of incomplete or missing dictations for Psychiatrists. This will require extensive knowledge of technical support tools such as excel.
• Provide back-up coverage for clerical support systems, triage calls, and assist consumers as needed and scheduled.
• Responsible for providing training to employed and contracted transcriptionist.
• Assist in instructing (or training) contracted transcriptionists.
• Serve as the liaison to contracted transcriptionists in relation to agency transcription practices.
• Responsible for maintaining subsidiary records and preparing reports for the Medical Director.
• Other duties as assigned.

QUALIFICATIONS:

• Must complete and pass a skills assessment.

LICENSING or CERTIFICATIONS:

• Must have formal education or be certified in Medical Transcription.

EDUCATION & EXPERIENCE

A degree or certification in Medical Transcription is required or at least 2-5 years of transcription experience.

At least two (2) years experience in secretarial and general office clerical work; or any equivalent combination of training and experience that would provide the knowledge, ability, and skill to meet the requirements listed herein will be considered.

PAY: $23.26 - $26.23

BENEFITS:

• Medical Insurance (4 options)
• Dental Insurance (2 options)
• Vision Insurance (2 options)
• Health Savings Account
• Healthcare and dependent care flex spending account
• MERS Retirement Plan (with Employer matching up to 5%)
• Paid Time Off (18 days in 1st year)
• Holidays (13 days)
• Employee Assistance Program
• Short Term Disability
• Long Term Disability
• Accidental Death & Dismemberment InsurancE

WORKING CONDITIONS/ PHYSICAL REQUIREMENTS:

• This position may require irregular hours.
• This position may require travel by personal vehicle if an agency vehicle is not available.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally: lifting up to 25 lbs. with or without assistance, stretching/reaching, exposure to blood borne pathogens and infectious disease, exposure to hazardous material, stooping (bend at waist)
• Frequently: talking on the telephone, hearing on the telephone
• Constantly: hand/finger dexterity, talking in person, hearing in person, vision for close work.

NLCMHA EEO Statement

Northern Lakes CMH Authority is an equal opportunity employer and is committed to fostering a work environment that respects the dignity and worth of each individual and is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. Northern Lakes CMH Authority will provide reasonable accommodations to individuals with disabilities or based on sincerely held religious beliefs, in accordance with applicable laws. Hiring decisions are based exclusively on merit, qualifications and business needs.