Office Coordinator

Overview

Northern Horizon Contracting, a veteran-owned contracting and property maintenance company based in Eagle River, is looking for an organized, detail-oriented Office Coordinator to keep our day-to-day operations running smoothly. This role is built to take administrative ownership off the owner's plate entirely — from scheduling and invoicing to inventory, vendor orders, and day-to-day coordination — so he can stay focused on the field. It's a great fit for someone who wants real ownership over how the office runs, not just a task-list position. This role also has a clear path to grow into an Office Manager position as Northern Horizon expands, with more ownership over operations, process, and eventually team leadership.

Duties

• Manage job scheduling and work order coordination through HousecallPro and AppFolio
• Prepare and send client estimates, invoices, and contracts, following up to keep jobs moving
• Serve as the primary point of contact for client email communication, responding promptly and professionally
• Track job status from estimate through completion, flagging scheduling conflicts or delays
• Track materials and supplies inventory; place orders with vendors as jobs require
• Support job costing by tracking materials and expenses against each project
• Support basic bookkeeping tasks in QuickBooks Online (data entry, invoice tracking, expense categorization)
• Act as the owner's day-to-day right hand — handling incoming calls/texts, triaging requests, and managing the owner's schedule
• Maintain organized digital records for licensing, insurance, contracts, and client files
• Handle basic HR/admin tasks as the team grows (onboarding paperwork, timesheets, etc.)
• Help manage day-to-day office admin: correspondence, filing, and general organization

Qualifications

• Experience in office administration, scheduling, or coordination roles
• Comfortable learning and working across multiple software platforms (HousecallPro, AppFolio, QuickBooks Online, Microsoft Office)
• Strong written communication skills — most client contact happens via email
• Highly organized with good attention to detail and follow-through
• Ability to work independently, take ownership, and manage priorities in a small, fast-paced business
• Interest in growing into a leadership or office management role as the company scales
• Experience in construction, property management, or field service industries is a plus but not required

We're a growing veteran-owned business, and we're looking for someone who wants to grow with us. As our operations expand, this role has real potential to evolve into an Office Manager position overseeing scheduling, admin, and eventually additional support staff.

Pay: $20.00 - $26.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Referral program

Work Location: In person

Salary : $20 - $26