What are the responsibilities and job description for the Full-charge Bookkeeper position at Northern California Regional Land Trust?
*This is a part-time position, remote work considered*
Primary activities include full-charge bookkeeping using QuickBooks online and assisting with budgeting, financial analysis, cash flow, annual CPA review or audit, and other aspects of NCRLT’s financial management. The Bookkeeper/Office Manager also contributes to general office management and HR tasks, under direction of the Executive Director.
Primary activities include:
1. Serves as the office point person, including answering phones, greeting visitors, managing filing and office organization, and providing general administrative support to other employees.
2. Maintains current HR forms, gain a general knowledge of HR laws specific to California, and Labor Law posting requirements.
3. Submitting and tracking payroll and HR benefits, and tracking billable hours and invoices.
4. Assisting in the onboarding process for new hires and Board of Directors members.
5. Managing office vendors, service providers and recurring expenditures.
6. Assisting Executive Director with preparation of/for Board meetings, Board agenda and attachments, Board minutes, and Board reports.
Position Responsibilities
• Full-charge Bookkeeping, which includes the maintenance of the business financials in adherence to the Non-Profit Unified Chart of Accounts, and the current FASB Accounting Standards Codification.
• Monthly accounts receivable billing
• Produce monthly financial reports for Board meetings and transmit reports to Executive Director who will provide the reports to the Board of Directors.
• Work closely with Executive Director to track income and expenses.
• Assist Executive Director with annual budget preparation.
• Payroll: submit and process payroll.
• Prepare financial administrative cost budgets for grant funding pre-applications
• Track restricted funds and grant funding.
• Make weekly deposits.
• Assist Certified Public Accountant in preparation and review of annual financial statements or audit.
• Provide Land Trust office support.
• Maintain files: Assist Records Retention and organization of office files and records
• Document preparation: Assist in preparing and organizing a variety of Board materials.
• Accreditation standards: Assist with documents and reports required for applications
• Set up and maintain internal control systems, in tandem with Executive Director
• Accreditation maintenance: Assist in maintaining accreditation standards for the organization.
• Point person for insurance agent(s). Maintain insurance policies, send reports/updates to insurance companies as required by law, review all contracts for insurance requirements and provide Proof of Coverage
QUALIFICATIONS (Knowledge, Skills, and Abilities)
• Associate degree or equivalent experience required (B.A. or B.S. preferred)
• Proven experience as a bookkeeper and/or office manager
• Relevant academic training in nonprofit finance and knowledge of accounting principles
• Strong computer skills, including Microsoft Office, Excel, and QuickBooks. Willingness to learn new programs as needed. A basic understanding of social media is desirable.
• Hands-on experience with office machines (printers, copiers, mail machines)
• Excellent attention to detail
• Excellent verbal and written communication and problem-solving skills
• Ability to organize, maintain confidentiality, and set work priorities for variety of tasks
• Passion for land conservation and interest in learning more about how land trusts build community and connect people to land.
• Ability to work effectively with a broad variety of individuals and political perspectives.
• Perform in a professional and personable manner with internal and external clients