Contracts Coordinator, Intermediate

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7392852


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r**Contracts Coordinator, Intermediate**

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rNorthern Arizona University

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r****Special Information****

• This position is an on-site position which requires the incumbent to
  
  

complete their work primarily at an NAU site, campus, or facility

with or without accommodation. Opportunities for remote work are

rare.

• This position is posted as Contracts Coordinator, Intermediate,
  
  

which is a working title. The NAU system title for this position is

Procurement Coordinator, Intermediate.

****About the Department/College****

The Contracts, Purchasing and Risk Management department is a team of

high performing professionals that provide excellent service, innovative

solutions, and expertise in procurement, contracting, materials

management, and risk management.

**About the Position**

Northern Arizona University seeks a detail-oriented **Contracts

Coordinator, Intermediate** to support the university\'s Contracts and

Risk Management department. This role is responsible for reviewing,

interpreting, drafting, and negotiating contracts to ensure compliance

with university policies, Arizona Board of Regents requirements, and

state/federal laws and regulations. The position manages contract files

in university systems, and provides guidance on contract language and

procedures. The successful candidate will demonstrate strong reading ,

writing, investigative, and analytical skills, attention to detail, and

the ability to build relationships with internal departments and

external vendors. This role also contributes to process improvements,

and ensures timely and efficient execution of department activities.

For more information on Contracts, Purchasing, and Risk Management visit

Their Website

[https://in.nau.edu/contracting-purchasing-services](https://apptrkr.com/get_redirect.php?id=6999447&targetURL=https://in.nau.edu/contracting-purchasing-services)

**Responsibilities Include**

70% - Contract Review

• Reviews, interprets, drafts, and negotiates contracts and related
  
  

documents, as applicable, concerning appropriate language and

requirements.

• Analyzes documents for corrects grammar, spelling, and punctuation
  
  

usage.

• Prepares, tracks, and manages contract files in university\'s
  
  

systems, databases, and hard files.

• Utilizes various methods to finalize contracts for materials and
  
  

services of intermediate difficulty and ensures timely

reconciliation of requests.

• Investigates, researches, and incorporates information from various
  
  

sources.

• Analyzes and responds to inquiries regarding contract terms,
  
  

procedures, and policies.

• Examines documents for completeness and accuracy.
• Provides policy guidance and clarification to campus departments and
  
  

vendors.

• Analyzes contract requests for compliance with institutional
  
  

procedures, Arizona Board of Regents policies, and state/federal

laws.

25% - Communication and Tracking

• Communicates with contractors, vendors, and university
  
  

representatives regarding requests for additional information and

status on contract reviews.

• Assists with and/or completes related forms.
• Tracks and manages multiple processes and transactions and
  
  

identifies issues or delays from university departments through

university\'s online request systems.

• Approves contract and procurement transactions as assigned.
• Maintains contracts and related records within databases and manages
  
  

hard files.

• Answers procurement and contract related questions and escalates
  
  

issues as appropriate.

• Recommends and implements process improvements and new procedures to
  
  

improve efficiency and effectiveness of key functional ransactions

and processes.

• Builds and maintains strong relationships with vendors, university
  
  

staff, and service recipients.

• Organizes and maintains appropriate documentation to ensure
  
  

compliance with university policies and processes.

5% - Other

• Other duties as assigned.
  
  

**Minimum Qualifications**

• Associates degree and 4 years in contract related field or relevant
  
  

experience OR

• Undergraduate bachelor\'s degree and 2 years in contract related
  
  

field or relevant experience.

• \*A combination of related education, experience, and training may be
  
  

used as an equivalent to the above Minimum Qualifications.*

**Preferred Qualifications**

• Financial, contracts or accounting experience.
• Experience coaching or mentoring others.
• Knowledge of university, State of Arizona and Federal policies and
  
  

concepts, processes and practices in higher education.

**Knowledge, Skills, & Abilities**

Knowledge

Principles, practices, and functions of contracting and procurement

Contract, procurement, insurance, and business processes

Applicable laws, rules, policies, and regulations regarding contract

transactions and purchasing

Demonstrates working knowledge of work processes and to