Grants Administrator

About the Opportunity SUMMARY Reporting to the Associate Director for Pre-Award Grants Administration, the Grants Administrator (GA) is responsible for pre-award financial and administrative support in the College of Science. The GA will advise and support faculty as they prepare funding proposals by processing, reviewing, and approving materials and facilitating the internal review process. Specifically, the GA works closely with an assigned portfolio of College of Science faculty, assisting with the administrative components of pre-award grants proposals, ensuring compliance with all University policies for successful submission. The GA also prepares templates and trainings for faculty and student proposers, and is responsible for proposal reviews, tracking, electronic records keeping, and related project management. RESPONSIBILITIES Proposal Preparation Support Takes the lead in understanding funding opportunity announcements and preparing a list of materials needed to complete the proposal. Supports the process of collecting proposal materials from investigators and sub-awardees to complete the proposal package and obtain NU approvals as needed. Manages time-sensitive requests, ensuring proposals are completed in accordance to all deadlines Award Management and Communications Collaborating with central University offices and the post-award team, follow through on administrative tasks related to facilitating a seamless transition from pre to post-award. Maintain records and faculty information and ensure that proposals files are complete and organized in the appropriate folders within internal systems. Create and update useful templates for administrators and faculty. Remain up-to-date on best practices in grants administration and proposal generation, and shares information as appropriate. QUALIFICATIONS Bachelor’s degree required, with a preference in accounting or business administration with a minimum of two years of experience in an academic or non-profit environment preferred Understanding of federal/university guidelines, policies and procedures related to grants administration preferred Candidate must demonstrate strong organization, communication, attention to detail, and time management Preference for candidates who can demonstrate knowledge of federal web-based grants management systems, enterprise financial systems, query tools or grants management tools a plus. Strong analytical and interpersonal skills needed. Must also demonstrate an ability to manage and prioritize multiple projects in a high volume, deadline-driven environment. Successful candidates will be able to work effectively with all levels of University faculty and staff while using strong project management skills to remain on-task. This is a hybrid position with two days per week working at Northeastern’s Boston Campus, three days worked remotely. Please attach a cover letter and resume to your application for this position. The College of Science maintains a strong culture of collaboration amongst our faculty and staff: successful candidates will demonstrate a respect for the work of their colleagues and a focus on achieving our shared goals in a highly collaborative manner. Position Type Research Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity. Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact.    Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.