What are the responsibilities and job description for the Administrative Assistant position at Northeast Shared Services?
SUMMARY
The Administrative Assistant provides administrative support and handles details of a confidential nature for Merchandising Group Vice President and Staff. Requires broad knowledge of corporate operations and policy, and a high level of experience, discretion and technical skill. Operates with great latitude for independent judgment and initiative. Uses software applications in performing assigned tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide confidential administrative support.
- Maintain daily appointment calendar; make travel and lodging arrangements as required.
- Process expenses for VP’s and Directors
- Collect and prepare information for use in discussions and meetings with VP’s and Directors as well as outside individuals.
- Assist in all aspects of preparing for Merchandising meetings.
- Handles Payroll function for Merchandising Departments
- Receive and screen telephone calls, mail and visitors.
- Perform other related duties as assigned by management and adhere to all company policies and procedures.
MINIMUM QUALIFICATIONS
- Satisfactory performance reviews.
- Strong communication skills, including the ability to effectively convey information both verbally and in writing.
- Strong computer schools, including proficiency in Microsoft Word and Excel.
- Strong organizational skills and the ability to maintain a high degree of accuracy, timeliness and confidentiality.
- Excellent telephone skills.
- Ability to type 60 words per minute.
EDUCATION AND EXPERIENCE
- High School diploma.
- Business / Secretary School
- 5 years of related experience
Use of AI in Our Work
At Northeast Grocery, we encourage the responsible use of artificial intelligence (AI) tools to help increase efficiency, productivity, and quality of work. Corporate team members may be expected to leverage AI-enabled tools to support tasks such as analysis, content development, problem-solving, and process improvement. All AI use must align with company policies, data privacy standards, and ethical guidelines.
PHYSICAL REQUIREMENTS
Bending Occasional 1-3 Hours
Exposure to Cold Environment Occasional 1-3 Hours
Exposure to Hot Environment Occasional 1-3 Hours
Grasping/Finger Movement & Dexterity- Left/Right Hands Constant 5-8 Hours
Lifting Occasional 1-3 Hours up to 25lbs
Pivoting Occasional 1-3 Hours
Sitting Constant 5-8 Hours
Standing Occasional 1-3 Hours
Walking Occasional 1-3 Hours
Salary : $21 - $31