What are the responsibilities and job description for the Appointment Scheduler OB/GYN position at Northeast OB/GYN Associates?
Essential functions for this position include the following:
- Uses proper telephone etiquette and answers phone in a timely manner.
- Schedules appointments according to the scheduling guidelines; schedules verbally over the phone or by using the
Patient Portal in the computer system. Uses computerized system to match physician/clinician availability with patient’s preferences in terms of date and time. - Reviews and responds to Work Log Manager tasks and EHR inbox tasks request in a timely manners, i.e. reschedules
patients as needed due to internal schedule changes or blocks, patient request, pregnancy outcomes, and
scheduling multiple OB appointments. Updates the Work Log Manager of status, i.e. not started, in progress, or
completed. Notates attempts to contact patient. - Registers new patients obtaining all necessary information, i.e., name, DOB, address, phone numbers, and
insurance information. Informs patients to bring in their current insurance card and identification to appointment.
Informs patient to go to Patient Portal to complete new patient paperwork prior to their visit, if applicable. Enrolls patients into the Patient Portal through electronic computer system. - Ensures 1 day and 2 day patient appointment reminder calls are downloaded on a daily basis (e.g., updates computer system of any cancellations received from these calls).
- Works insurance eligibility report for all non-eligible insurance plans. Attempts to contact patients to retrieve
updated insurance information and/or giving a private pay quote. - Downloads, prints labels/postcards, and mails out recall plans.
- Communicates as needed with physicians/clinicians and other staff about any patient concerns/issues related to
scheduling. Consults with Administrative Manager or Scheduling Coordinator about any system problems.
Education
- High School Diploma or General Equivalency Diploma (GED)
Experience
- Minimum one year of experience as an appointment scheduler, preferably in a medical practice setting.
- Experience using computer system, software, mouse, keyboard, and intranet.
Other Requirements
- Type 30 wpm.
Experience
Required- 1 year(s): Minimum 1 year of experience as an appointment scheduler, preferably in a medical practice setting.
Education
Required- High School or better
Skills
Preferred- Adaptability Skills
- Medical Office Procedures
- Interpersonal Skills
- Communication Skills
Behaviors
Preferred- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Enthusiastic: Shows intense and eager enjoyment and interest
Motivations
Preferred- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Self-Starter: Inspired to perform without outside help
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
