Administartive & Scheduling Coordinator- Adult Day Care

Pay: $20.00 - $22.00 per hour

Job description:

Northeast Adult Day Care Inc. is seeking a highly organized, dependable, and customer-focused Administrative &Scheduling Coordinator to join our team. This individual plays a key role in ensuring the smooth day-to-day operations of our Adult Day Center by serving as the first point of contact for participants, families, referral sources, and staff while coordinating transportation and administrative functions.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet participants, families, visitors, and referral sources.
• Coordinate and dispatch daily transportation schedules while communicating with drivers regarding schedule changes.
• Monitor and document daily participant attendance.
• Process participant admissions and maintain accurate records.
• Order and coordinate daily meals for participants.
• Schedule participant transportation and communicate changes with participants and caregivers.
• Perform general administrative duties.
• Assist with data entry, scanning, filing, and document management.
• Communicate effectively with families, healthcare providers, case managers, and staff.
• Provide excellent customer service and assist with general office operations.
• Perform other administrative duties as assigned.

Qualifications:

• Previous administrative, dispatching, medical office, or customer service experience preferred.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to learn scheduling and electronic record systems.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Bilingual English/Russian required.

Benefits

• Full-time position (40 hours per week)
• Monday–Friday schedule
• Supportive team environment
• Opportunity to make a meaningful difference in the lives of older adults and individuals with disabilities

Benefits:

• Paid time off

Application Question(s):

• Are you willing to take Excel competency exam?

Language:

• RUSSIAN (Required)

Work Location: In person

Pay: $20.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Application Question(s):

• Are you willing to take Microsoft Excel competency test?

Language:

• Russian (Required)

Work Location: In person

Salary : $20 - $22