Office Manager

Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining an efficient workspace, supporting team members, and managing essential office functions. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming and productive office atmosphere.

This paid position offers an exciting opportunity to lead administrative initiatives and contribute to our company's success.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
• Oversee office supplies inventory, procurement, and filing systems to ensure operational efficiency.
• Coordinate calendar management, scheduling meetings, appointments, and conference room bookings.
• Handle data entry tasks, maintain accurate records, and perform proofreading to ensure document accuracy.
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Assist with clerical duties such as typing correspondence, organizing files, and managing incoming and outgoing mail.
• Provide administrative support to team members and act as a personal assistant when needed.
• Assist with DME (Durable Medical Equipment) administrative processes, including patient intake, documentation, prescription tracking, insurance verification, and coordination with healthcare providers and patients.
• Help maintain compliance with healthcare documentation and operational procedures.

Qualifications & Experience

• Proven office management experience with strong organizational skills and attention to detail.
• Experience in the DME (Durable Medical Equipment) industry, medical office, healthcare administration, or medical billing is strongly preferred.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with multi-line phone systems, professional phone etiquette, and customer support.
• Bilingual skills are highly desirable.
• Familiarity with office equipment such as printers, scanners, and fax machines.
• Experience with data entry, document management, and proofreading.
• Previous experience as a medical receptionist, dental receptionist, healthcare coordinator, or personal assistant is a plus.
• Strong time management skills with the ability to prioritize tasks in a fast-paced environment.

Pay: $900.00 - $1,200.00 per week

Work Location: In person

Salary : $900 - $1,200