What are the responsibilities and job description for the Executive Assistant to Marketing Executives position at Northbound Executive Search?
Our client, a well-established and global private markets investment firm, is hiring an Executive Assistant to support their Marketing team. This role is critical in ensuring seamless operational flow across calendars, travel, client engagement, and presentation preparation. It’s a strong fit for someone who is exceptionally organized, proactive, and energized by supporting a high-performing team within a collaborative, people-first culture.
Please note this position operates on a hybrid schedule in New York City (3 days in-office).
Key Responsibilities:
- Manage complex calendars and oversee day-to-day scheduling for Managing Directors and senior team members
- Coordinate comprehensive domestic and international travel, including flights, hotels, cars, and detailed itineraries
- Serve as a primary point of contact for prospects and investors, including fielding inquiries and coordinating meetings
- Track deliverables and deadlines to ensure timely completion across the team
- Ensure team members arrive at meetings prepared and on time, with all required materials
- Prepare and update PowerPoint presentations for client meetings and finals presentations
- Handle high-volume expense reporting and reconciliation (Concur experience a plus)
- Track charitable sponsorships, liaise with accounting on payments, and maintain accurate records
- Maintain internal databases; Salesforce experience strongly preferred
- Assist in planning and executing client events, including the Annual Investor Conference
About You:
- Minimum 5 years of administrative/EA experience, ideally within financial services
- Bachelor’s degree preferred
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Calm and poised under pressure; comfortable navigating last-minute changes
- Extremely detail-oriented with exceptional organizational skills
- Positive, proactive attitude and strong sense of ownership
- Team-oriented mindset; collaborative with both the Marketing team and broader administrative staff
- High level of discretion and professionalism when handling confidential information
What We Offer:
- Competitive total compensation in the range of $110,000 – $125,000
- Hybrid flexibility (3 days/week in the NYC office)
- Opportunity to support a global, multi-strategy investment firm with 25 years of private markets expertise
- Collaborative, people-focused culture with significant visibility to senior leadership
- Exposure to investor relations, marketing processes, and cross-functional teams within a leading investment platform
Salary : $110,000 - $125,000