What are the responsibilities and job description for the Proposal Coordinator position at NORTH WIND SYSTEMS LLC?
Join North Wind - Accelerating Hypersonic Innovation
At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs - from R&D to flight testing, If you are passionate about pushing technological boundaries in a dynamic environment, we invite you to join us.
Summary: The Proposal Coordinator is responsible for managing schedules, tracking deliverables, maintaining compliance, and coordinating across technical, pricing, and contracts teams to ensure on-time, zero-defect submissions.
Position Responsibilities & Candidate Attributes:
- Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery
- Analyze solicitations (RFPs, RFQs, RFIs), develop compliance matrices and outlines, and ensure all proposal requirements and formatting guidelines are met
- Collaborate with internal stakeholders (business development, capture, technical teams, and leadership) to gather, manage, and refine proposal content
- Manage proposal documentation, including maintaining content libraries, tracking past performance and resumes, and ensuring version control
- Support proposal production by facilitating reviews (e.g., Pink, Red, Gold Teams), incorporating feedback, and handling editing, formatting, and submission through required channels
Preferred Education / Experience:
- Bachelor’s degree in business, Communications, English, or a related field (or equivalent experience)
- 2 years of experience in proposal coordination, business development, or related role (government contracting experience preferred)
Preferred Knowledge / Ability:
- Experience supporting federal and/or DoD proposal efforts
- Familiarity with proposal tools (e.g., GovWin, SharePoint, proposal management systems)
- APMP certification (or willingness to obtain)
- Working knowledge of DoD acquisition, R&D funding, and technology development programs
- Strong understanding of federal procurement regulations (e.g., FAR)
- Excellent written and verbal communication skills; able to tailor messaging to diverse audiences
- U.S. citizenship required; active security clearance preferred or ability to obtain
- Strong organizational, time management, and multitasking capabilities
- High attention to detail with a focus on compliance and accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
- Experience with document control, formatting, and version management
Key Responsibilities:
- Support the Lead Proposal/Capture Manager across all proposal phases (kickoff through submission)
- Develop and manage proposal schedules, milestones, and deadlines
- Coordinate kickoff meetings, status calls, and review sessions
- Track action items and ensure timely completion across teams
- Maintain CRM data and reporting in coordination with BD
- Coordinate SME inputs and resource alignment
- Manage document repositories (SharePoint/Teams or equivalent)
- Support Gate Reviews and color team reviews (Red/Gold)
- Track, manage, and resolve review comments
- Support final proposal production, formatting, and submission
- Interface with Capture, Technical, Pricing, and Contracts teams
- Ensure team alignment on requirements, timelines, and deliverables
Salary : $64,000 - $89,000