What are the responsibilities and job description for the Purchasing Clerk position at North Slope Borough, AK?
Summary or Purpose
Process and track requisition and other purchasing documents
Essential Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Process requisitions and other purchasing documents through required review and approval process, according to Borough policies and procedures.
Assists in requisition processing by tracking the course and deadlines of purchasing documents; establishes and maintains files related to purchase orders and purchasing issues to include receiving reports.
Researches vendor information and acquires price quotes; contacts clients and vendors to clarify requests and background information; verifies information and resolves issues as needed.
Updates and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and confidentiality by adhering to department policies and procedures; assures the accuracy of the electronic and paper filing systems.
Sorts and distributes paperwork according to established office procedures.
Enters requisition information and other data into computer system; accesses and locates information for customer, staff, authorized agencies and others.
Performs administrative and clerical duties in accordance with standard office procedures and Borough policy; responds to requests for information within the span of authority.
Perform other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of Borough policies and procedures.
Knowledge of the basic principles of record keeping, case files and records management.
Skill in utilizing personal computers and a variety of software applications.
Education, Experience, Certifications and Licenses Required
High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
One year of clerical work experience;
Ability to obtain a valid Alaska Driver's License that meets North Slope Borough insurance criteria within the probationary period.
THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.
This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.
The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.
Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.
Benefits do not apply to temporary employees.