Administrative Assistant II, School and Community Engagement

Position Type:
Clerk/Secretarial Staff/COMM ENGAGEMENT SECY 12M

Date Posted:
7/29/2026

Location:
Educational Service Center

Closing Date:
08/08/2026
The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our School District will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another. We look forward to your interest!

Title: Administrative Assistant II, School and Community Engagement
Reports To: Director of School and Community Engagement
Takes Direction From: Director of School and Community Engagement
Schedule/Calendar: 7.5 hours/day 37.5 hours/year 261 days/year

Summary: Community Education Registrar and Administrative Assistant to the Community Engagement Office manages the district's Community Education Program while serving as the primary administrative support and front-desk ambassador for the Educational Services Center (ESC). As Community Education Registrar, this role manages the registration platform and program-related tasks, including bookkeeping. Also serves as one of the front-desk ambassadors for the ESC, providing professional, confidential customer service and assisting with inquiries about district operations. Additionally, the role provides administrative support to the Office of School & Community Engagement, including maintaining activity calendars.

Essential Functions:

• As Community Education Registrar:
  • Serves as registrar and bookkeeper for the Community Education Program and its Gold Card program, supporting seasonal terms.
  • Coordinates courses and camps by scheduling classes, facilities, and instructors; obtaining clearances; establishing fees; updating course descriptions, brochures, and program information;
  • Maintains and manages the online registration platform, including course setup, program updates, registration workflows, fee configuration, and participant records.
  • Manages registrations, payments, deposits, reimbursements, refunds, and financial records, while tracking program revenue and expenditures.
  • Prepares contractor agreements and payments in a timely manner.
  • Coordinates class and camp cancellations and participant communications.
• As Community Engagement Administrative Assistant and ESC Receptionist:
  • Serves as the Administrative Assistant for the Office of School & Community Engagement and as one of two receptionists for the Educational Services Center (ESC), providing exceptional customer service and serving as the first point of contact for the district.
  • Professionally interacts with families, community members, vendors, employment candidates, School Board members, staff, media, and visitors in person and by phone, responding to inquiries with accuracy, tact, discretion, and confidentiality.
  • Assesses and resolves routine questions and concerns, directs complex issues to the appropriate departments, and responds calmly and effectively during urgent situations.
  • Performs general office and administrative duties while maintaining a comprehensive knowledge of district operations, programs, and procedures to assist with topics such as student registration, transportation, homeschooling, and other district services.
  • Proofreads district publications and communications to ensure accuracy, consistency, and adherence to district standards.
  • Assists with the preparation, editing, proofreading, and maintenance of the district activities calendar and other web-based calendar content.
  • Supports the Director of School & Community Engagement and the Coordinator of Communications & Media with purchasing, contracts, budget tracking, purchase orders, and other administrative and operational responsibilities as assigned.

Education and/or Certification Required:

• High School Diploma or GED
• Additional clerical training and bookkeeping preferred.

Experience Needed:

• Switchboard operator experience
• Bookkeeping
• Secretarial experience (2 years)

Knowledge of:

• Google Suite, including all associated functions: email, calendar, docs, sheets, and slides, etc.

Requisite Skills:

• Professionalism/Ability to multitask
• Exceptional communication in written and oral English and interpersonal skills.
• Customer service and secretarial skills
• Software proficiency with the application that the District uses, specifically knowledge of Google and all associated functions.
• Bookkeeping skills and editing capabilities.
• Strong organizational skills.
• Attention to detail and accuracy.
• Confidentiality and trustworthiness required

Ability to:

• Work independently under tight deadlines.
• Communicate effectively with diverse populations (bilingual a plus).
• Establish and maintain effective working relationships with persons contacted through the course of work.
• Develop creative materials to support the work of the School and Community Engagement Office.

ADA Compliance: Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.
Physical Requirements: Sedentary Light work Medium work Heavy work Very heavy work
Sedentary: involves sitting most of the time. Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.
Light work: If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work. The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects.
Medium work: The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects.
Heavy work: The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects.
Very heavy work: The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects.