What are the responsibilities and job description for the Property Management Office Assistant position at North Oak Property Management?
North Oak Real Estate Inv., Inc., a Property Management Company, is seeking Office Assistant for the following role:
HR Assistant
- Respond to phone calls & email inquiries
- Assist with payable tasks (including printing check registers and rewriting checks)
- Prepare journal entries for loans
- Around the 4th of each month, input journal entries for loans and insurances
- Prepare payroll & accounting reimbursements
- Conduct monthly audits on property insurance (this includes receiving, scanning, uploading to AppFolio, and coding bills) - this is done on the 21st of each month
- Manage towing agreements for both existing and new properties
- Establish “clean & show” utility accounts for vacant properties
- Close out accounts (utilities/vendors) when properties are no longer under our management
- Code insurance bills
- Update property information on AppFolio
- As a backup, obtain building plans and parking maps from field supervisors and managers, finalize them, and upload to AppFolio
- On the 1st of each month, request certification of hours worked and daily report. Review and submit any overtime hours by the 6th of each month.
Qualifications and Skills
- Fluency in English & Spanish
- No experience required, training will be provided
Benefits
- Health Insurance after 1 month
- 401K after 1 month (auto-enrollment @ 6% for all new hires & re-hires)
- Paid Vacation after 1 year
Work Schedule
- Hybrid work schedule available. Each department is required to be physically present in the office at least twice a week, subject to adjustment based on business requirements.
- Mandatory in-person training at the office for the first 90 days of employment.
- 8-hour shift, 40 hours per week, Monday to Friday
Job Type: Full-time
Pay: $20.00 - 22.50 per hour, depending on experience
Work Location: In person/Hybrid
We E-Verify! North Oak Real Estate Inv., Inc. is an Equal Opportunity Employer and will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.
Job Type: Full-time
Pay: $20.00 - $22.50 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: Hybrid remote in Van Nuys, CA 91411
Salary : $20 - $23
