What are the responsibilities and job description for the Office Coordinator, Outpatient Infusion position at North Mississippi Health Services?
Clerical
- Performs general office duties and day to day administrative tasks
- Scheduling appointments, meetings and conference calls for the Director and HIS Team
- Attends meetings as requested to record minutes
- Provides clerical support to the HIS Team Communication:
- Answers incoming telephone calls, assists customer or directs call to appropriate personnel; takes messages if necessary
- Updates and maintains HIS intranet page and departmental information
- Communicates with Physicians and Coroners for completion of death certificates Budget:
- Accountable for maintaining departmental budget expenses
- Orders and maintains departmental supplies/information (i.e. education, dues, subscriptions)
- Reconcile general ledger with invoices paid for sub accounts
- Assists Director in preparing, submitting and implementing the annual budget information Customer Service:
- Greets visitors in a professional and courteous manner Recordkeeping/Reporting:
- Prepares minutes from required/requested meetings
- Assists with verification of time cards
- Data retrieval and reporting, entering data as necessary for presentations, reports, spreadsheets, and other projects/tasks as required
- Compiles death report and submits to Mississippi State Department of Health monthly
- Updates and maintains the death register
- Completes all death certificates for inpatients, outpatients, Emergency Services Department and inpatient hospice units
- Ensures that death certificates are mailed in a timely manner
- Complete Health Issue for meaningful use measurement in Sunrise Clinical Manager (SCM) for each recorded death Regulation :
- Adheres to NMHS/NMMC Policies/Procedures/Guidelines
- Complies with appropriate Local/State/Federal policies/procedures/guideline/regulations/laws/statues
- High School Diploma or equivalent; required/Associates Degree in Business or related field; preferred
- Minimum of 3 years’ experience as an Administrative Secretary/Assistant or Office Coordinator; required/Healthcare or large office setting; preferred
- Certified as a Notary Public in the State of Mississippi; required
- Must possess strong clerical and organizational skills; required
- Strong written and verbal communication; required
- Working knowledge of personal computers (PC) and Microsoft Office applications (i.e. Word, Excel, Outlook)
- Working knowledge of webpage development and maintenance; required
- Proficient in use of Microsoft Word, Excel, and Power Point; required
- Knowledgeable of Mississippi State Department of Health rules and regulations for completing death certificates; required
- Proficient in the use of various office equipment; required
- Strong interpersonal skills; required
