What are the responsibilities and job description for the Support- Benefits and Employee Leave Coordinator position at North Lawrence Community Schools?
Benefits & Employee Leave Coordinator
JOB TITLE: Benefits & Employee Leave Coordinator
REPORTS TO: Executive Director of Human Resources
STATUS: Full-Time, Non-Exempt (Level A)
WAGES: $21.50-$28.00 per hour (based on experience)
SUMMARY DESCRIPTION
The Benefits & Employee Leave Coordinator administers employee benefits, workers’ compensation, and leave programs to ensure compliance and provide support to employees. This role is crucial for maintaining accurate records, managing vendor relationships, and safeguarding compliance with district, state, and federal requirements.
Coordinator positions within North Lawrence Community Schools represent higher decision-making authority, technical expertise, and competency than entry-level administrative support roles. These positions require specialized knowledge, independent problem-solving, and direct accountability for critical district functions.
JOB RESPONSIBILITIES
Benefits Administration
- Administer employee benefits programs, including health, dental, vision, life insurance, and retirement plans (e.g., VEBA, 403(b)).
- Oversee enrollment processes, including new hires, changes, and annual open enrollment.
- Manage employee benefits eligibility and ensure timely updates in HRIS systems (PowerSchool).
- Ensure accuracy in benefits deductions and payroll integration.
Compliance & Reporting
- Ensure compliance with all applicable laws (ACA, COBRA, FMLA).
- Maintain accurate benefits records and reporting for audits, board meetings, and vendor reviews.
- Coordinate life insurance portability/conversion rights for terminating employees.
Workers' Compensation
- Manage workers’ compensation claims, ensuring accurate filing, compliance, and reporting.
- Track injury trends, assist with investigations, and work with district leadership to improve workplace safety.
- Serve as the liaison between employees, healthcare providers, and insurance carriers for claim resolution.
Employee Leave Administration
- Administer leave programs, including FMLA, sick leave, personal leave, and medical leave.
- Track leave requests, ensure compliance, and coordinate with Payroll for benefit and pay adjustments.
- Educate employees on their leave options and assist with the necessary documentation.
Process Improvements
- Identify and implement process enhancements to streamline benefits administration and improve efficiency.
- Stay updated on industry trends and regulatory changes to ensure competitive benefits programs.
Administrative Support
- Schedule and organize benefits-related meetings, trainings, and events.
- Maintain confidentiality and accuracy in employee data and communications.
- Prepare correspondence, meeting minutes, and reports as needed.
Other Responsibilities
- Perform additional duties as assigned by the Executive Director of Human Resources. (Verification of Experience, E-Verify, Indiana New-Hire, etc.)
QUALIFICATIONS
- Degree or certification in Human Resources, Business Administration, or a related field preferred (or equivalent experience).
- Minimum 2-3 years of experience in benefits administration or a related HR role.
- Proficiency in HRIS platforms (PowerSchool experience preferred) and strong skills in Microsoft Excel and Google Workspace.
- Knowledge of federal and state laws related to employee benefits (e.g., ACA, COBRA, FMLA).
- Strong organizational, analytical, and communication skills.
- Ability to handle confidential information with discretion.
- Valid driver’s license and ability to travel as required.
