Administrative Assistant

Position Specifics (Hours, Days, Type, etc...)

Open until filled. Screening begins after 1/5/26

Anticipated start date: 1/19/25

Anticipated end date: 6/30/26

Anticipated Schedule: 6:00 AM to 2:30 PM

Leave Replacement Administrative Assistant position in the Human Resources Department at Student Support Services. This position handles substitute and volunteer coordination in addition to managing student teacher/intern placements. Experience using Google, Word and Excel is a must.

We are looking for an individual with excellent communication and customer service skills who thrives in a dynamic, essential position and works effectively under pressure. They must be detail-oriented, organized and proactive, with the ability to work independently and collaboratively. Prioritizing and maintaining confidentiality are extremely important components of this position.

Preference given to current members of Public School Employees of North Kitsap with seniority in the Secretary classification.

8.0 hours/day x 211 days/year.

NOTE: Testing will be required for interviewees (including regular employees) for positions within the Secretary classification; it may vary according to the needs of the position and may be held at the interview site OR at the district office prior to interview.

Conditions of Employment

• I hereby certify that all the information I have provided in this application is true, complete and correct. I authorize the school district(s) to which I am applying to conduct a background investigation into my past employment, education, vocational, and other activities such as my credit and criminal background. To conduct this investigation, I authorize the School District to obtain a consumer report or similar information regarding me to the extent necessary to evaluate my suitability for employment. Further, if I am hired, I authorize the School District at any time during my employment, to obtain a consumer report or similar information regarding me for the purposes of promoting, reassigning, or retaining me as an employee. I understand that a consumer report is a communication by a consumer reporting agency that bears on a consumer's character and general reputation, and may include, but is not limited to, credit checks and criminal background information. I further authorize any current/former employer, person, firm, corporation, educational or vocational institution, or government agency to provide the districts to which I am applying with information regarding me. I hereby release and discharge the School District and those who provide, receive or use such information from any and all liability as a result of furnishing and receiving this information. I further agree that if an offer of employment is made to me, I will provide verification of my certification, education and experience. I understand and agree that false or misleading information, including omissions, in my application or interview(s) shall be sufficient cause for dismissal or refusal to hire. References and personal information that become a part of this application will be regarded as confidential and shall not be revealed to me. I understand that any offer of employment that may be made to me is conditional and subject to the acceptable outcome of a criminal history background information check and fair credit reporting; and the approval of the District's Board of Directors Such information includes copies of all related documents, including any rebuttal documents, in personnel, investigative or other files, in accordance with the laws of the state of Washington. I also release the employer(s) and employees, acting on behalf of the employer, from any liability for providing information described in this document.
  
  

General Questions

• An inquiry may be made to the Washington State Patrol, a Federal, or other Law enforcement agency to verify your responses to the questions below. A copy of any response received pursuant to such inquiry will be made available to you upon request. Any falsification or deliberate misrepresentation, including omission or a material fact, or failure to complete any part of your application or this questionnaire can be grounds for denial of employment or continued employment with the district to which you have applied. NOTE: Answering NO to this question means that we cannot process your application. I certify under penalty of perjury under the laws of the State of Washington that the following is true and correct.
• Are you presently under contract/employed?
• If currently under contract/employed, what is your present position (Title)?
• Are you a current or former employee of our district?
• If you are a current or former employee, please list all positions held and approximate dates.
• Have you ever been on a plan of improvement or placed on probation?
• Have you ever been the subject of a complaint to the Superintendent of Public Instruction or any other disciplinary or licensing board?
• Have you ever had any license or certificate of any kind (teaching certificate or other professional certificate or license) revoked, suspended or reprimanded, or have you in any way been sanctioned by, or is any charge or complaint now pending against you, before any licensing, certification or other regulatory agency, or body, public or private?
• Have you ever resigned or otherwise separated from any employment (inclusive of regular or extracurricular positions) in order to avoid discharge or non-renewal?
• Have you ever been discharged or non-renewed from any employment (inclusive of regular or extracurricular positions)?
• Have you ever been disciplined for misconduct by a past or present employer?
• If you answered YES to questions 6, 7, 8, 9, 10, or 11 provide an explanation of the circumstances, including underlying facts, place, date, and outcome.
• Are you presently charged with, but not convicted of, a crime? (Exclude civil infractions, such as minor traffic citations)
• If you are presently charged with, but not convicted of, a crime, provide an explanation of the nature of the charge, place, date, and court. A pending criminal charge will not necessarily bar you from District employment.
• Have you ever been convicted of a crime? The term "convicted" means all adverse dispositions, including a finding of guilty, a plea of guilty or nolo contendere, an Alford plea, a stipulation to the facts, a deferred or suspended sentence, or a deferred prosecution. Exclude civil infractions, such as minor traffic citations.
• If you have been convicted of a crime, provide an explanation of the nature of the crime, place, date, and court. A conviction record will not necessarily bar you from District employment.
• Have you ever been found, in a civil or criminal action, (divorce, dependency action, protective action) to have exploited or abused a minor or a vulnerable adult?
• If you have been found, in a civil or criminal action, to have exploited or abused a minor or a vulnerable adult, provide an explanation of the nature of the crime, place, date, and court. A conviction record will not necessarily bar you from District employment.
• Tell us about the education, training and professional experiences that prepare you for this position.
• Please list examples of software/technology with which you have experience.
• What experience have you had working in a school district administration office?
• What experience have you had coordinating and/or directly providing regular reports to meet local, state, and /or federal requirements?
• Please list any other qualifications or experiences you feel are pertinent to this position.
• I have reviewed the job description linked to this job posting and understand the Essential Job Duties and the Other Job Duties as outlined.
  
  

Application Directions, Hints, and Reminders

Preference will be given to qualified PSE of North Kitsap staff members with seniority in the Secretary Classification.

• NOTE: Submitted applications are locked and cannot be edited. Please make sure your application materials and information are complete before submitting this application *
  
  

Benefits

This position is NOT anticipated to meet the requirement of 630 hours of employment in a school year (September 1 - August 31) to qualify for benefits. Benefit qualification for leave replacement positions will vary, based on date of hire and FTE/hours per day of the position. Any additional hours worked for the district (such as substitute work) during the current school year will also be factored in to determine qualification for benefits.

Employees anticipated to work 630 hours or more in a year are eligible for the following benefits: medical, dental, vision, retirement, life insurance and long-term disability. Healthcare benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). The SEBB School Employee Enrollment Guide is available here: https://www.hca.wa.gov/assets/pebb/20-0049-school-employee-enrollment-guide-2024.pdf

• Benefit-eligible employees also qualify to participate in the following optional programs: deferred compensation/403b plans, dependent care flexible spending (DCAP), health care savings accounts (FSAs), employee-paid supplemental long-term disability insurance and employee-paid supplemental life insurance. Go to this page for more information: https://nkschoolsorg.finalsite.com/about-us/departments/payroll-benefits
• Sick leave, vacation, personal leave and any paid holidays are aligned with bargaining agreements for each association; these are linked to our district collective bargaining agreements page at https://nkschoolsorg.finalsite.com/about-us/departments/human-resources/collective-bargaining-agreements
• If you have additional questions, please contact our Payroll & Benefits Department at payroll@nkschools.org.
  
  

Attachments

Cover Letter - HR Admin Assist*

Resume*

Recommend Lttr 1 (optional)

Recommend Lttr 2 (optional)

Recommend Lttr 3 (optional)

Other pertinent docs

Misc: Additional Documents

References

Classified Confidential Reference: 3 of 9 external references required.