What are the responsibilities and job description for the Accounts Receivable & General Administration Specialist position at North Jersey Truck Center?
Opportunity to Join Our Team: Accounts Receivable & General Administration Specialist!
Are you a highly organized individual with a passion for efficient office operations? We are seeking a dedicated and proactive Accounts Receivable (AR) & General Administration Specialist to be a core part of our administrative and accounting team.
This role is perfect for someone who excels at maintaining meticulous records and providing essential support across the office.
Key Responsibilities:
- Accounts Receivable Management:
- Payment Posting: Accurately and timely post customer payments (checks, electronic transfers, credit cards) to the appropriate accounts within the accounting software.
- Collections: Execute effective collections procedures, including frequent communication (phone and email) with clients regarding overdue accounts, setting up payment arrangements, and documenting all follow-up.
- Credit Review: Assist in maintaining our customer base by conducting preliminary credit reviews for new accounts, analyzing basic financial data, and recommending appropriate credit terms.
- Reconcile daily payment activity and assist in preparing AR aging reports for management.
- General Administration & Clerical Support:
- Provide essential general clerical support, including filing, scanning, mail management, and maintaining organized administrative records.
- Perform accurate data entry and assist in maintaining the integrity of customer and vendor databases.
- Act as a point of contact for administrative inquiries and ensure the smooth flow of office communication and operations.
What We're Looking For:
- Proven experience (e.g., 2 years) in an Accounts Receivable, Bookkeeping, or similar administrative role is strongly preferred.
- Proficiency with computer skills, with some background in Excel.
- Exceptional organizational skills, a meticulous attention to detail, and the ability to handle confidential information with discretion.
- Excellent professional communication skills, both written and verbal, for effective collections and internal collaboration.
- Self-motivated and capable of prioritizing multiple tasks in a deadline-driven environment.
Why Join Us?
- Competitive compensation and a comprehensive benefits package.
- A collaborative and supportive work culture.
- The chance to play a vital role in the company's financial health and administrative efficiency.