NHRCES Part-Time Tuition and Operations Support Coordinator

Part-Time Tuition and Operations Support Coordinator

Tuition & Enrollment Administration

• Manage and maintain regional tuition accounts and related records.



• Assist with the administration of tuition agreements and payment arrangements.


• Review tuition information for accuracy and follow up on discrepancies or missing information.


• Assist school personnel and families with tuition-related questions and concerns.


• Coordinate with FACTS and other applicable systems to ensure tuition information is accurate and up to date.


• Assist with financial aid and tuition assistance data as directed.


• Maintain organized and confidential tuition records.


• Prepare reports and provide tuition-related information to regional leadership as requested.



• Assist with annual tuition setup and other seasonal tuition-related processes.

  
  

Financial Support

• Assist with the printing, recording, and mailing of weekly check runs.



• Work in collaboration with our Regional Bookkeepers.


• Maintain accurate records and supporting documentation for financial transactions.


• Communicate with schools and vendors regarding routine financial questions and documentation.



• Assist with other regional business office functions as assigned.

  
  

Onboarding Support

• Assist with the regional new hire onboarding process.



• Monitor new hire submissions and ensure required documentation is received.


• Assist with preparing and organizing new hire paperwork and employment agreements.


• Maintain accurate and confidential employee records.


• Assist with entering and updating employee information in applicable systems.



• Provide general administrative support for other HR-related processes as needed.

  
  

General Administrative Responsibilities

• Provide professional and timely customer service to school administrators, employees, families, and vendors.



• Maintain confidentiality of financial, student, family, and employee information.


• Maintain organized electronic and physical records.


• Assist with special projects and regional initiatives as assigned.



• Perform other duties and responsibilities consistent with the position as assigned by regional leadership.

  
  

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in business, accounting, human resources, or a related field preferred.



• Previous experience in administrative role preferred.


• Strong attention to detail and accuracy.


• Excellent organizational and time-management skills.


• Ability to manage confidential information with discretion and professionalism.


• Strong written and verbal communication skills.


• Proficiency with Microsoft Office, Google Workspace, spreadsheets, and other common business software.


• Experience with FACTS, tuition management, accounting software, or HR systems is preferred.


• Ability to work independently while also collaborating effectively with regional and school personnel.



• Commitment to the mission and values of Catholic education and the Diocese of Pittsburgh.

  
  

Working Expectations

• Maintain strict confidentiality regarding student, family, employee, and financial information.



• Meet established deadlines and communicate promptly regarding potential delays or issues.


• Demonstrate professionalism, reliability, accuracy, and sound judgment.


• Work collaboratively with the Regional Office and individual NHRCES schools.



• Follow all applicable NHRCES and Diocese of Pittsburgh policies and procedures.

  
  

Physical & Work Requirements

• Ability to work effectively in an office environment.



• Ability to use a computer and other standard office equipment for extended periods.


• Ability to communicate effectively by phone, email, and in person.



• Ability to organize and maintain electronic and paper records.

  
  

Interested candidates should send a cover letter and resume to: hr@nhrces.org