Activities Coordinator

FORT ZUMWALT SCHOOL DISTRICT PS404 

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JOB TITLE: Activities Coordinator 

REPORTS TO: Principal 

FLSA: Exempt 

Note: Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons. 

POSITION PURPOSE/SUMMARY 

The Activities Coordinator will work to provide each enrolled student of secondary school age the opportunity to participate in activity programs that will foster physical skills, a sense of worth and competence, knowledge and understanding of the pleasures of sports, and the principles of fair play. Fort Zumwalt Activities Coordinators are expected to operate under three sets of rules and regulations with each supplementing the other. They are the M.S.H.S.A.A. Handbook, Gateway Athletic Conference Guidelines, and the Policies of the Fort Zumwalt School District. 

QUALIFICATION REQUIREMENTS 

The Activities Coordinator shall have a valid Missouri teacher certification and at least five years of successful experience as a head coach or three years as an activities coordinator or athletic director. A master’s degree with coursework in the organization and administration of athletic and physical education programs is preferred. 

PERFORMANCE RESPONSIBILITIES 

1. Be knowledgeable of and follow the M.S.H.S.A.A. Handbook, Gateway Athletic Conference Guidelines, and the policies of the Fort Zumwalt School District. 
2. Be knowledgeable of the M.S.H.S.A.A. Eligibility Standards, Interscholastic Rules and 
3. Regulations, Rules Governing use of Freshman for J.V. or Varsity Competition and provide copies of the same to the coaches for distribution to student-athletes. 
4. Provide each head coach with a copy of the M.S.H.S.A. A. Handbook and a copy of the current rule book for their respective sport. 
5. Notify coaches of the annual State rules Interpretation Meeting for their respective sport. 
6. Schedule all high school district athletic contests in the various sports with the help of the head coaches according to M.S.H.S.A.A. and conference rules and regulations. 
7. Provide for the supervision and leadership of athletic activities and scheduled Individual Coaches Conferences, i.e. pre-season and postseason. 
8. Be responsible for completing M.S.H.S.A.A. eligibility forms for all high school sports. 
9. Arrange for student-athlete physical exams at group rates prior to the beginning of each school year.
10. Maintain an active file of M.S.H.S.A.A. Participation Certificate- Physician/Parent/Student forms for all athletic participants. 
11. Coordinate the use of athletic facilities. 
12. Assist with the supervision, preparation, and administration of the athletic program budget according to district procedures. 
13. See that current inventories are provided for all athletic activities. 
14. Assist in the preparation of annual equipment bids and the selection of successful bidders. 
15. Supervise the cleaning, storage, and care of all athletic equipment. 
16. Provide for the game administration of athletic contests and to distribute appropriate checklists, instructions to faculty helpers, etc., when appropriate. 
17. Make arrangements for meals and travel for athletic teams. 
18. Contract registered officials for home athletic contests. 
19. Request payment for entry fees for athletic teams, game personnel, and athletic officials, using the district voucher statement. 
20. Initiate requests for athletic transportation for athletic events.

1. Initiate work order requests for outdoor athletic facilities that require special preparation (football, softball diamond, tennis courts, golf, soccer, etc.). 
2. Enter school district activities in various M.S.H.S.A.A. events. 
3. Make necessary arrangements for certain game administration needs (police, medical personnel, etc.).
4. Work with Booster Club and other organizations for the betterment of the total athletic program.
5. Represent the school district at state meetings related to school activities sponsored by M.S.H.S.A.A.
6. Inform and make recommendations concerning athletics to the principal. 
7. Keep on file the various team records and file the necessary participation reports to M.S.H.S.A.A.
8. Assist, as requested, in the planning of new facilities. 
9. Assist in the distribution of materials to the various schools. 
10. Provide leadership in developing the athletic philosophy of the school district. 
11. Prepare the End-of-Year Activity Coordinator Report for Assistant Superintendent of Personnel.
12. Coordinate in cooperation with the building principal the replacement schedule of uniforms for athletes, cheerleaders, pom-poms, instrumental music, and vocal music. 
13. Conduct an organizational meeting with all student organization sponsors prior to the beginning of the school year; review the appropriate handbook and define, in detail, the role of the activity coordinator regarding student activities. 
14. Coordinate the fundraising activities of all student organizations in cooperation with the building principal.
15. Coordinate facility usage for club and organization activities to include scheduling and ensuring that all physical arrangements for the activities are taken care of as well as ensuring that the custodial needs will be met. 
16. Coordinate requests for transportation for club and organization trips. 
17. Coordinate in cooperation with the building principal; cheerleader, mascot, and pompon tryouts.
18. Coordinate club and organization assemblies to include preparing an agenda and ensuring that all of the physical needs are arranged properly. 
19. Approve news releases pertaining to clubs and organizations and forward them to the principal prior to them being sent to the public relations office. 
20. Approve news releases pertaining to athletic programs and relay to the public relations office.
21. Plan and supervise an annual recognition program for athletes, clubs and organizations as appropriate.
22. Assist with the administrative supervisory needs throughout the building throughout the school day as assigned by the principal. 
23. Jointly coordinate the summer sports camp programs, involving the same sports, between high schools.
24. Prepare the first draft of each Formal Coach Evaluation form, to be reviewed and completed in final form by evaluating principal, and participate in the formal evaluation conference. 

ADDITIONAL DUTIES 

1. Perform other duties as dictated by law or assigned by the principal. 
2. Effectively communicates, verbally and in written form, with administrators, staff, and the community as needed. 

MENTAL DEMANDS 

Ability to maintain confidentiality; communicate clearly both orally and in writing, and/or ability to reason and make appropriate decisions. Must be able to work well under pressure and negotiate conflict situations as they arise. 

PHYSICAL DEMANDS 

The individual who holds this position is regularly required to sit, walk, hear, present, and speak. The Activities Coordinator will occasionally lift, move, push, or pull up to 75 pounds. This employee should have excellent talking and speech abilities. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.

TERMS OF EMPLOYMENT 

Salary and work year to be established by the Board. 

EVALUATION 

Performance of this job will be evaluated annually in accordance with the provision of the Board’s policy on evaluation of professional staff personnel. 

Approved: June 3, 1985

Revised: August 15, 1988, July 17, 1989, August 3, 1992, August 16, 1993, August 19, 1996, July 20, 2020