What are the responsibilities and job description for the Scheduling Clerk - Special Education position at North East Independent School District?
**2026-2027 SCHOOL YEAR OPENING**
Location: Richard A Middleton Education Center
Work Schedule: 185 Days
Work Type: Regular Full-Time
Exempt: No
Pay Grade: C5
REASONS TO JOIN NEISD
**IMPORTANT INFORMATION REGARDING CALCULATION OF PAY: The annual pay for this position is pro-rated based on the effective date of the assignment
**IMPORTANT INFORMATION REGARDING OPTIONS FOR PAY (for employees who work 215 Days or less ONLY)
EDUCATION AND EXPERIENCE :
High School Diploma or Equivalent
Two years related experience and/or training; or equivalent combination of education and experience
High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.
PRIMARY PURPOSE SUMMARY :
Responsible for scheduling and notifying committee members and parents of upcoming Admission, Review, Dismissal (ARD)/Individual Education Plan (IEP) Meeting. Maintain calendar of schedule ARD/IEP meetings for designated campuses.
Responsible for scheduling and notifying committee members and parents of upcoming Admission, Review, Dismissal (ARD)/Individual Education Plan (IEP) Meeting. Maintain calendar of schedule ARD/IEP meetings for designated campuses.
ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:
1. Works collaboratively with campus-based staff to ensure the required/necessary participants are invited to ARD/IEP meetings.
2. Schedules ARD/IEP meetings for campus-based staff (approximately 200 per campus/per year).
3. Prepares and mails ARD/IEP notices within the required timelines.
4. Notifies parents of ARD/IEP meetings in a timely fashion.
5. Compiles and posts ARD/IEP Committee meeting calendar.
6. Maintain monthly calendar for upcoming ARDs.
7. Sends notification reminders to parents and ARD/IEP committee members of upcoming ARD/IEP meetings, at least one week prior to meeting date.
8. Follows up with Campus Coordinator to ensure meetings take place as scheduled by the deadline in which they are due.
9. Maintains database of ARD/IEP meetings due and scheduled meetings.
10.Maintains confidentiality of information.
11.Reports to work on time every day.
12.Performs additional duties and other responsibilities as assigned.
QUALIFICATION REQUIREMENTS:
• Effective organization, communication, and interpersonal skills
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds. The employee is occasionally required to drive personal vehicle in the performance of assigned tasks.
1. Works collaboratively with campus-based staff to ensure the required/necessary participants are invited to ARD/IEP meetings.
2. Schedules ARD/IEP meetings for campus-based staff (approximately 200 per campus/per year).
3. Prepares and mails ARD/IEP notices within the required timelines.
4. Notifies parents of ARD/IEP meetings in a timely fashion.
5. Compiles and posts ARD/IEP Committee meeting calendar.
6. Maintain monthly calendar for upcoming ARDs.
7. Sends notification reminders to parents and ARD/IEP committee members of upcoming ARD/IEP meetings, at least one week prior to meeting date.
8. Follows up with Campus Coordinator to ensure meetings take place as scheduled by the deadline in which they are due.
9. Maintains database of ARD/IEP meetings due and scheduled meetings.
10.Maintains confidentiality of information.
11.Reports to work on time every day.
12.Performs additional duties and other responsibilities as assigned.
QUALIFICATION REQUIREMENTS:
• Effective organization, communication, and interpersonal skills
- Ability to communicate effectively (verbal and written) and in a positive manner
- Ability to use personal computer and software for spreadsheets, databases, word processing and electronically invite/schedule meetings
- Proficiency in typing and word processing
- Working knowledge of basic office procedures
- Ability to follow written and oral instructions
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds. The employee is occasionally required to drive personal vehicle in the performance of assigned tasks.
WORK ENVIRONMENT:
The environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions; outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.
The environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions; outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.
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While all applications will be reviewed, not all applicants will be interviewed.
North East Independent School District does not to discriminate on the basis of age, race, religion, color, national origin, sex, marital or veteran status, disability (or relationship or association with an individual with a disability), genetic information or other legally protected status in its programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.