What are the responsibilities and job description for the Community Ed Support Specialist - Community Ed position at North East Independent School District?
Location: Community Learning Center
Work Schedule: 230 Days
Work Type: Regular Full-Time
Exempt: No
Pay Grade: C5
REASONS TO JOIN NEISD
**IMPORTANT INFORMATION REGARDING CALCULATION OF PAY: The annual pay for this position is pro-rated based on the effective date of the assignment
**IMPORTANT INFORMATION REGARDING OPTIONS FOR PAY (for employees who work 215 Days or less ONLY)
EDUCATION AND EXPERIENCE :
High School Diploma or Equivalent
Four years related experience and/or training; or equivalent combination of education experience
High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.
PRIMARY PURPOSE SUMMARY :
Provide administrative support to all Community Education programs, including but not limited to after school classes and driver’s education.
Provide administrative support to all Community Education programs, including but not limited to after school classes and driver’s education.
ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:
1. Processes all student registrations, including late registrations, transfers, refunds and cancellations for Community Education, ALIR and KIN.
2. Provides front desk coverage as needed.
3. Greets building guests as they arrive and offers assistance.
4. Answers all inbound phone calls and retrieves voicemail messages for KIN and Community Education.
5. Processes KIN and Community Education emails.
6. Prepares and distributes punch cards to water aerobics participants. Maintains spreadsheet of punch card distribution.
7. Assists with Star card registration.
8. Prepares reports and rosters for KIN, Community Education and ALIR classes.
9. Assists with creating and distributing instructor packets.
10. Maintains a current file of instructor handouts and duplicates materials as necessary for classes.
11. Processes Facility Use Agreements into EMS and enters HVAC/NEPD work orders.
12. Assists the Assistant Director- Adult & Community Education with daily communication. Notifies staff, students & instructors.
13. Assists with afterschool roster/handbook deployment.
14. Provides minor tech support in building.
15. Maintains confidentiality of information.
16. Reports to work on time every day.
17. Performs additional duties and responsibilities as may be assigned.
QUALIFICATION REQUIREMENTS:
• Knowledge of modern office practices, procedures, equipment and clerical techniques
PHYSICAL DEMANDS:
While performing this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is frequently required to stand and walk and occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth vision and ability to adjust focus. The employee is occasionally required to drive personal vehicle in the performance of assigned tasks.
WORK ENVIRONMENT:
The employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate.
1. Processes all student registrations, including late registrations, transfers, refunds and cancellations for Community Education, ALIR and KIN.
2. Provides front desk coverage as needed.
3. Greets building guests as they arrive and offers assistance.
4. Answers all inbound phone calls and retrieves voicemail messages for KIN and Community Education.
5. Processes KIN and Community Education emails.
6. Prepares and distributes punch cards to water aerobics participants. Maintains spreadsheet of punch card distribution.
7. Assists with Star card registration.
8. Prepares reports and rosters for KIN, Community Education and ALIR classes.
9. Assists with creating and distributing instructor packets.
10. Maintains a current file of instructor handouts and duplicates materials as necessary for classes.
11. Processes Facility Use Agreements into EMS and enters HVAC/NEPD work orders.
12. Assists the Assistant Director- Adult & Community Education with daily communication. Notifies staff, students & instructors.
13. Assists with afterschool roster/handbook deployment.
14. Provides minor tech support in building.
15. Maintains confidentiality of information.
16. Reports to work on time every day.
17. Performs additional duties and responsibilities as may be assigned.
QUALIFICATION REQUIREMENTS:
• Knowledge of modern office practices, procedures, equipment and clerical techniques
- Knowledge of English usage, spelling, and punctuation
- Knowledge of basic mathematical principles and methods
- Proficient in the use of computer and various software programs
- Excellent communication, organizational and interpersonal skills
- Excellent telephone and public relations skills
- Ability to work well under pressure
- Ability to compile, organize, and maintain accurate and complete records and files
- Valid Texas Driver's License with driving record that meets the requirements of the District
PHYSICAL DEMANDS:
While performing this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is frequently required to stand and walk and occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth vision and ability to adjust focus. The employee is occasionally required to drive personal vehicle in the performance of assigned tasks.
WORK ENVIRONMENT:
The employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate.
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While all applications will be reviewed, not all applicants will be interviewed.
North East Independent School District does not to discriminate on the basis of age, race, religion, color, national origin, sex, marital or veteran status, disability (or relationship or association with an individual with a disability), genetic information or other legally protected status in its programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.
Benefits:
Vacation & Paid Time Off, Health Insurance, Retirement Plan