What are the responsibilities and job description for the Financial Operations Supervisor position at North Carolina State University?

Posting Information

Posting Number	PG194845EP
Internal Recruitment	No
Working Title	Financial Operations Supervisor
Anticipated Hiring Range	commensurate with experience ($80,000 - $82,000)
Work Schedule	Monday-Friday, 8AM-5PM
Job Location	Raleigh, NC
Department	CALS Business Office
About the Department	CALS College Operations, Research Extension (CORE) Support serves as the centralized financial oversight unit for the College of Agriculture and Life Sciences, providing leadership for Business Services, Contracts and Grants, and Budget and Planning functions. Within this business operations structure, the Business Services unit is responsible for centralized accounting operations, ensuring the integrity, consistency, and compliance of financial activity across all college departments, centers, and programs. Within CALS, "systems" refers to interdisciplinary groupings of departments, centers, and programs designed to support integrated teaching, research, extension, and operational collaboration across traditional academic boundaries. In financial operations roles, this structure provides the framework for managing and supporting financial activity across multiple units and funding sources.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	As the Financial Operations Supervisor, you will serve as a strategic financial anchor within the College of Agriculture and Life Sciences (CALS), providing direct leadership and accounting oversight for a centralized financial operations team. Reporting to the Director of Business Services, you will safeguard the integrity, accuracy, and compliance of high-risk transactions across a complex multi-funding environment-including federal (USDA NIFA, Hatch, Smith-Lever), state, and receipt-supported funds within CALS' unique Ledger 4 structure. In this high-impact role, your expertise will directly mitigate regulatory risk, ensure audit readiness, and maintain the university's trusted financial standing. In this role, you will turn complex accounting requirements into seamless, efficient operations. By fostering a collaborative and accountable team culture, you will empower your staff to master intricate cost principles while serving as a supportive mentor who elevates their professional growth. Your direct influence will bridge the gap between central administration and non-financial department stakeholders, translating dense federal regulations into clear, actionable guidance. Ultimately, you will drive continuous improvement, building robust internal controls that allow the college's critical research and extension programs to thrive with complete financial confidence. Key responsibilities will fall within the following functional areas: Leadership & Team Supervision Provide direct supervision, coaching, and performance management, cultivating a collaborative team culture focused on accountability, precision, and service excellence. Optimize Capacity: Assign, prioritize, and balance workloads across functional areas (AP, AR, Travel, P-Card) to maximize operational efficiency and maintain compliance standards. Design robust onboarding programs to ensure the team thoroughly understands core accounting principles, financial systems, and funding-specific requirements. Identify recurring operational bottlenecks and implement standardized workflows, proactively guiding corrective actions to improve team accuracy. Financial Oversight & Transaction Review Review and approve complex transactions, using critical evaluation to ensure accurate accounting treatment across federal, state, and receipt-supported funds. Direct staff analysis of CALS' Ledger 4 project structures to guarantee correct funding source identification and regulatory framework application. Oversee reconciliation processes to ensure data accuracy, applying sound judgment to resolve financial discrepancies promptly. Serve as a key decision-maker and escalation point for ambiguous or high-risk financial and compliance issues, applying relevant accounting principles and policy precedents Policy, Compliance & Internal Controls Interpret and apply complex regulatory guidelines-including USDA NIFA, Hatch, Hatch Multistate, and Smith-Lever requirements-ensuring strict allowability and allocability. Oversee and strengthen internal controls, including segregation of duties and documentation standards, to ensure audit readiness and mitigate compliance risk Address identified control weaknesses, monitor audit findings, and implement long-term solutions to prevent recurrence. Stakeholder Engagement & Advisory Communicate intricate policy requirements, financial decisions, and process changes into clear, user-friendly guidance for faculty, staff, and non-financial partners. Serve as a diplomatic liaison between central university offices, CORE Support, and academic departments to streamline financial operations and resolve escalated concerns. Represent the financial operations unit in campus-wide meetings, championing collaborative solutions for system and workflow enhancements If you are a financial professional who enjoys leading a team, solving complex problems, and helping others navigate challenging financial and regulatory requirements, this role offers an opportunity to make a meaningful impact.. If you are a financial professional who takes pride in leading a team, solving complex problems, and providing thoughtful guidance, we invite you to apply.
Other Responsibilities	In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Education and Experience	Bachelor's degree in accounting, business, finance, or other discipline related to the area of assignment with 12 credit hours of accounting coursework and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Direct staff performance through coaching, workload planning, prioritization, and operational coordination. Apply accounting principles, internal controls, and regulatory requirements to ensure accurate and compliant financial operations across multiple funding sources. Oversee reconciliations, financial data integrity, compliance monitoring, and corrective actions involving complex or high-risk financial activity. Interpret policies, accounting standards, and regulatory requirements to resolve complex or ambiguous financial and compliance issues. Clearly communicate financial policies and compliance requirements and translate complex financial information into actionable guidance for departments, leadership, and central offices.
Preferred Qualifications	Financial operations experience within higher education, government, research institutions, or other complex organizational environments. Familiarity with federally regulated funding sources, including USDA NIFA, Hatch, Hatch Multistate, or Smith-Lever programs. Background overseeing financial operations across multiple functional areas, including audit processes and internal control management. Advanced proficiency with Excel, financial reporting tools, and enterprise financial systems such as PeopleSoft or similar platforms. Knowledge of centralized financial services environments and complex accounting, compliance, and reporting requirements.
Required License(s) or Certification(s)	n/a
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	09/02/2026
Anticipated Close Date	9/16/2026; if posting is still active we are accepting and reviewing applications.
Special Instructions to Applicants	Please attach a Cover Letter, resume/CV, and contact information for three (3) professional references. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number	00112289
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	110305 - CALS Business Office
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Salary : $80,000 - $82,000

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