What are the responsibilities and job description for the COSS County Administrative Assistant position at North Carolina State University?

Position Information

Posting Number	PG190893CE
Position Number	W-00050165-0926
Position Type	NC Cooperative Extension

Department Information

Job City & State	Franklin, NC
Department	NC Cooperative Extension - Macon

System Information

Working Title	COSS County Administrative Assistant
Appointment	12 Month Recurring
Job Type	Full-Time - Permanent
FTE	1.00

Position Overview

Essential Job Duties

NC State Extension is seeking an Extension Administrative Assistant in the Macon County Extension office. This position offers an opportunity to play an important role in supporting Extension staff and programs that serve local residents and communities.

The Extension Administrative Assistant performs a variety of administrative, technical, and executive assistant functions in the Macon County Extension office. This work is characterized by its variety and complexity in serving the public and providing administrative support for Extension staff and programs relating to agriculture, family and consumer science, 4-H youth development, and expanded food and nutrition. The employee functions independently and reports to the County Extension Director.

If you enjoy working with people, keeping things organized, and making a difference behind the scenes, we invite you to apply and become part of the NC State Extension team.

Primary Function of Organizational Unit

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell.

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents.

Wolfpack Perks and Benefits

Although our employees are based in county offices across North Carolina, they enjoy the same benefits of being part of the NC State University community.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Medical, Dental, and Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Holidays Each Year
Tuition and Academic Assistance
And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Other Duties and Responsibilities

Duties and Responsibilities

The Extension Administrative Assistant position provides office support, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas including data entry, procurement and management of office & building supplies and programming materials. Responsibilities include providing administrative support for the County Extension Director and other staff/program areas including Agriculture, Local Foods, 4-H, and Family and Consumer Science. Position interacts with other county departments (Human Resources, Finance, Budget, etc.) to ensure effective relationships with county government and partner organizations working with Extension staff. The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county budget and maintain monthly expense records.

Other Work/Responsibilities

Serve as an effective, professional, and customer-focused first point of contact for Extension with the public, stakeholders, and community members.
Provide excellent customer service through walk-ins, telephone calls, email, social media inquiries, and other forms of communication.
Review, process, and distribute incoming and outgoing mail.
Type and compose correspondence, reports, meeting minutes, and other written materials, ensuring content and accuracy.
Prepare letters, reports, minutes, and other materials; draft information for a variety of purposes; and compile and summarize data from established sources.
Prepare and complete monthly, quarterly, and annual reports, as assigned.
Review and verify records, news articles, newsletters, reports, travel documentation, postage records, county budget line items, social media requests, vouchers, and other administrative and financial documents to ensure information is complete and accurate.
Establish and maintain office records and files, including filing and retrieving information as requested or needed.
Use computerized equipment and software, including Microsoft Word, Microsoft Excel, Canva, and/or Print Shop, to support office operations and marketing efforts.
Maintain the facility reservations calendar, schedule meeting space for Extension staff and approved groups, and assist with meeting room setup as needed.
Track and maintain financial records, including state and county budgets, auxiliary accounts, and program accounts.
Assist the County Extension Director with budget monitoring, financial analysis, program financial performance, reconciliations, and other fiscal responsibilities.
Place orders, process invoices for payment, and maintain documentation in accordance with fiscal policies and procedures.
Conduct the annual physical inventory and maintain compliance with applicable fiscal policies and procedures.
Monitor assigned county and state budget funds and maintain accurate records and reconciliations.
Maintain office supplies and coordinate ordering as needed.
Serve as the office technology contact with NC State University and Macon County Information Technology.
Post articles and other approved content to the Macon County Extension website.
Assist Extension agents with marketing their programs through flyers, social media posts, newspaper articles, radio spots, and other promotional materials.
Assist with office compliance with local, state, federal, and NC Cooperative Extension guidelines, policies, and procedures.

Supervisory

Number of Permanent Employees this Position Supervises	0
Percent of Time Spent	N/A

Requirements and Preferences

Identify if the Position is Mandatory / Essential / Key	Not Applicable
Work Schedule	Monday - Friday 8:00am- 5pm business hours, with occasional flex hours to attend night and/or weekend events and to support programs.
Minimum Experience/Education	Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience
Department Required Skills	Must have the ability to work with all audiences Must be able to work independently with minimal supervision Must possess good written and oral communication skills Must be able to switch tasks quickly Must have good organizational skills Must possess efficient keyboarding and computer skills Must be motivated and comfortable taking initiative with assigned tasks Must be a team member dedicated to supporting a positive and creative work environment
Preferred Years Experience, Skills, Training, Education	Experience with budgeting, customer service and social media marketing Experience with web page management, desktop publishing, and newsletter design and preparation Skills in computer applications and software such as Microsoft Word, Adobe, Publisher, Excel, spreadsheet, google docs, active campaign, Canva, internal software in county data files and a variety of presentation computer applications such as power point. Ability to operate standard office equipment including printers, computers, projectors, laminators, paper folders and photocopiers. Previous Cooperative Extension experience
Required License or Certification	NC Driver's License
Valid NC Driver's License required?	Yes
Commercial Driver's License Required?	No
Physical Required?	No
List any other medical/drug tests required

Recruitment Details

Anticipated Hiring Range	$31,000-$35,000
Internal Transfer Only	No

Recruitment Dates

Job Open Date	09/17/2026

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/234888

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Salary : $31,000 - $35,000

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