What are the responsibilities and job description for the Assistant University Controller position at North Carolina State University?
Posting Information
Posting Number
PG194371EP
Internal Recruitment
No
Working Title
Assistant University Controller
Anticipated Hiring Range
$150,000 - $157,000
Work Schedule
Monday – Friday, 8:00 am – 5:00 pm; some weekends and holidays as determined by workload. (This position may be eligible for a flexible work arrangement to include hybrid remote work)
Job Location
Raleigh, NC
Department
University Controller
About the Department
The University Controller’s Office is a department within the Finance Division. The office has business units covering the following areas: general accounting, cash services, asset management, financial reporting, payroll, accounts payable, debt, and the university’s tax compliance.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of approximately $2.0 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 117,000 vendor payments annually, and management of a $550 million external debt portfolio.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of approximately $2.0 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 117,000 vendor payments annually, and management of a $550 million external debt portfolio.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Assistant University Controller is a senior financial leader reporting to the University Controller, responsible for managing and directing major financial operations, including Non-Student Receivables, Billing, Asset Management, General Accounting, Month-End Close, PCI Compliance, Merchant Services, and Cash Management. In this role you will also lead departmental LanTechs, oversee system security administration (including NCID coordination and NCFS security), and manage access approvals for no-pay affiliates to ensure data integrity and compliance. As part of the Controller’s senior leadership team, you will provide strategic direction, ensure sound financial practices, and collaborate with campus and UNC System partners to maintain operational excellence, regulatory compliance, and exceptional customer service.
Key responsibilities of this role are organized into four major functional areas outlined below.
Financial Operations, Systems, and Compliance Leadership:
- Serve as the subject matter expert and primary liaison for financial systems (Non-Student A/R, Billing, Asset Management, General Ledger, IDT), overseeing system testing, troubleshooting, enhancements, and data integrity.
- Lead LanTechs and manage system access, including NCID and NCFS security coordination, affiliate access approvals, and adherence to state and UNC System security protocols.
- Maintain general ledger structures and data elements to support accurate reporting and analysis.
- Ensure PCI-DSS compliance, e-commerce oversight, fraud mitigation, and alignment with internal controls, audit standards, and financial policies.
- Direct major financial operations—receivables, billing, asset management, general accounting, and cash management—and oversee accounting for approximately $2B in capital assets. Lead financial reporting, reconciliation processes, internal control certifications, and year-end close requirements for the UNC System Office.
Strategic Planning, Process Improvement, and Project Leadership:
- Develop and communicate financial policies, training materials, and operational guidance.
- Oversee month-end and year-end close, ensuring compliance with reporting deadlines and accurate balancing across HR, SIS, and financial systems.
- Lead process and system improvements to strengthen efficiency, compliance, security, and data quality, including Daily Deposit Act requirements and access/security procedures.
- Provide strategic direction for accounting operations, UNC business process initiatives, PCI and cybersecurity alignment, e-commerce strategy, and enterprise system reliability. Direct university-level projects that support scalable financial systems, updated ledger structures, and state-level NCFS and NCID system compliance.
Team Leadership and Supervision:
- Supervise and develop three direct and five indirect reports across accounting, asset management, and receivables.
- Coach and mentor staff to support performance excellence, compliance, and professional growth.
- Recruit, train, evaluate, and guide personnel involved in financial systems, data management, and operational support. Foster collaboration, accountability, and continuous improvement across the Controller’s Office and financial units.
Communication and Collaboration:
- Serve as a senior liaison to campus departments, UNC System committees, and state agencies (OSC, DST), representing the university on financial systems and security matters.
- Communicate financial policies and guidance to Vice Chancellors, Deans, Department Heads, and central finance partners.
- Build collaborative relationships with Budget, Enterprise Applications, IT Security, Capital Planning, and other units to support campuswide financial operations. Provide timely support and expert guidance on complex financial and compliance issues.
If you are a strategic, collaborative financial leader who excels in overseeing complex operations, strengthening financial systems, and developing high-performing teams, we encourage you to apply.
Other Responsibilities
In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.
Qualifications
Minimum Education and Experience
Requires a relevant post-Baccalaureate degree with a minimum of three (3) years or greater of related professional experience, or a relevant undergraduate degree and a minimum of five (5) years or greater of relevant experience may be substituted for the advanced degree.
Other Required Qualifications
N/A
Preferred Qualifications
- Experience working at North Carolina State University or within the UNC System.
- Strong written and verbal communication skills, with the ability to clearly convey complex financial and compliance information to diverse audiences.
- Certified Public Accountant (CPA).
- Payment Card Industry (PCI) Professional designation.
- Management experience, including supervising and mentoring teams in a complex financial environment.
- Ability to interpret and apply federal, state, GASB, UNC System, and university policies and regulations to guide decision-making and implement institutional financial practices effectively.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
Yes
Commercial Driver's License required
No
Recruitment Dates and Special Instructions
Job Open Date
12/12/2025
Anticipated Close Date
1/02/2026, if posted beyond this date applications are still being accepted.
Special Instructions to Applicants
Please provide a cover letter, resume and contact information for at least 5 professional references, 2 of which must be current or former direct managers or supervisors.
Position Details
Position Number
00008494
Position Type
EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Mandatory - Medical Emergencies
Department ID
496001 - University Controller
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Salary : $150,000 - $157,000