What are the responsibilities and job description for the Assistant Grants & Finance Manager position at North Carolina State University?

Posting Information

Posting Number	PG194935EP
Internal Recruitment	No
Working Title	Assistant Grants & Finance Manager
Anticipated Hiring Range	$67,000 - $80,000 (Commensurate with education and experience)
Work Schedule	M-F; 8:00 am - 5:00 pm
Job Location	Raleigh, NC
Department	Industry Expansion Solutions (IES) Operations
About the Department	The Industry Extension Services unit is a major component of the State's economic development operation by diffusing engineering, science, knowledge, and technology to North Carolina industry, business, and public agencies for the enhancement of quality, productivity, and environmental protection. This is accomplished by utilizing professional education and technical assistance that meet the needs of business, industry, and healthcare professionals. Advocating the use of engineering science and technology through best practices promotes corporate growth and the creation of quality products and services.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	Primary Duties and Responsibilities: Award Management & Grant Reporting: Manage sponsored projects by monitoring financial activity, expenditures, budgets, and projections; provide timely financial information and guidance to project teams to support informed decision-making and mitigate financial risk. Apply accounting principles, sponsor requirements, and university policies to budgeting, forecasting, personnel expenses, cost allocations, expenditures, and other sponsored project fiscal activities. Conduct regular financial reviews with project teams to assess spending, forecast future needs, identify potential issues, and recommend corrective actions to keep projects financially and operationally on track. Coordinate award modifications and required approvals by preparing project modification requests, including rebudgeting, no-cost extensions, changes in principal investigator, equipment purchases, travel, pre-award costs, and other university or sponsor actions. Manage subawards, contracts and project segments throughout their lifecycle, including setup, monitoring, financial and compliance oversight, reporting, and closeout, in coordination with project teams, university offices, and sponsoring agencies. Coordinate sponsored project closeout by resolving outstanding financial and administrative matters, completing reconciliations, obtaining required approvals, maintaining award records, and ensuring timely submission of final reports and documentation. Support the preparation and submission of sponsor-required financial and progress reports, ensuring accuracy, completeness, appropriate supporting documentation, and compliance with established deadlines. Monitor and manage cost-share commitments, ensuring expenditures are properly tracked, supported, reconciled, and reported in accordance with sponsor and university requirements. Proposal Development: Identify and pursue funding opportunities support the growth of the Industry Extension Services departmental sponsored project portfolio. Prepare, compile, and submit grant and contract proposals for the project teams through NC State University systems, including RED, and sponsor electronic submission portals such as Grants.gov, Research.gov, and ERA commons. Collaborate with project team to develop proposal budgets, budget justifications, and other required documents in accordance with university and sponsor requirements. Create and maintain accurate RED proposal records with campus offices to facilitate timely and accurate proposal submissions. Provide guidance to the project team regarding NC State business processes and requirements for proposal development and submission. Review proposal materials for completeness, accuracy, and compliance with applicable university and sponsor guidelines. Serve as a resource to the project team throughout the proposal process, identifying potential issues and coordinating resolutions with appropriate university offices. Financial Management: Support the financial management of state appropriated, state receipt and fee for services budgets by monitoring expenditures, processing budget adjustments, reconciling financial transactions, and ensuring compliance with university policies and accounting guidelines. Initiate and process a variety of financial transactions, including purchase requisitions, purchase orders, voucher payments, reimbursements, interdepartmental transactions, Marketplace orders, and related fiscal activities. Assist with monitoring fund balances and financial trends to identify potential deficits, surpluses and areas requiring attention and Support fiscal year end closeout activities Assist with Salesforce approvals and Purchase Request coding to support accurate and compliant purchasing activities Assist with Salary Redistributions
Other Responsibilities	Assist with other day to day operations as needed

Qualifications

Minimum Education and Experience	Graduation from a four-year college or university with a degree in Business Administration, Public Administration or related business area and three years of administration management or business management experience; or, an equivalent combination of training and relevant.
Other Required Qualifications	Previous experience in contracts and grants administration. Working knowledge of PeopleAdmin, PeopleSoft Financials, PeopleSoft HR or similar platforms used to support financial, human resources and business operations. Proficiency in Microsoft Excel, Microsoft Office, Google Workspace, and web-based financial management systems. Knowledge of accounting principles and practices, including budget planning and financial management. Experience researching and interpreting policies, procedures, regulations, and other requirements to assess and resolve complex issues using professional judgment. Organizational, communication, and problem-solving skills, with attention to detail and the ability to manage multiple priorities and deadlines.
Preferred Qualifications	N/A
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	Yes
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	10/09/2026
Anticipated Close Date	Until Filled
Special Instructions to Applicants	Applicants should attach a cover letter, resume, and contact information for at least three professional references.

Position Details

Position Number	00112366
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	140701 - Industry Expansion Solutions (IES) Operations
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Salary : $67,000 - $80,000

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