What are the responsibilities and job description for the Administrative Services Coordinator position at North Carolina Central University?
Posting Details
Position Information
Position/Classification Title
Administrative Specialist / Coordinator
Working Title
Administrative Services Coordinator
Position Number
600882
FLSA
Exempt
Appointment Type
Permanent - Full Time
Tenure Track
No
FTE
1 = 40 hours/week, 12 months
If time limited, duration date
Department Hiring Range
EEO-1 Category
Professionals
SOC Code
43-9199 - Office and Administrative Support Workers, All Other
Position Overview
Be an Eagle - Where Purpose Takes Flight!
Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution—we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as ‘The City of Medicine,’ NCCU has been a cornerstone of education since 1910, fostering innovation and progress.
Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.
An opportunity awaits you at NCCU, where your purpose can take flight.
Visit NCCU.edu.
Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.
An opportunity awaits you at NCCU, where your purpose can take flight.
Visit NCCU.edu.
Employee Benefits
Employee Benefits available to NCCU permanent employees include the following and more:
- Accrued Vacation and Sick Leave
- Community Service Leave
- NC State – Health Benefits
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 11-12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount and more.
Primary Function of Organizational Unit
The VC of Business and Finance direct and provides financial oversight of the University’s financial and administrative operations.
Primary Purpose of Position
The Administrative Services Coordinator performs a broad range of payroll, accounting, purchasing, and administrative duties to ensure accurate and timely payroll processing and financial operations. This position serves as the primary payroll contact for campus departments and employees, provides high‑quality customer service, and supports financial reporting, purchasing, and special projects. The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines.
Required Knowledge, Skills, and Abilities
- Strong knowledge of payroll processes, garnishments, and compliance requirements.
- Excellent organizational skills with high attention to detail and accuracy.
- Ability to manage confidential information with discretion.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
- Proficiency in Banner financial systems, and Microsoft Office applications.
- Strong customer service skills with the ability to respond professionally to employee inquiries.
Minimum Education/Experience
- Bachelor’s degree and one year of experience related to the area of assignment; or and equivalent combination of training and experience.
- At least three years of communications, marketing, and/or development experience (preferred, but not required).
- All degrees must be received from appropriately accredited institutions.
Licenses or Certification required by Statute or Regulation
Pre-Employment Requirement
Pre-Employment Requirements:
- You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
- Applicants seeking Veteran’s Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.
- Final candidates are subject to criminal background checks, and education/license verification prior to employment.
- North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Equal Opportunity Employer
Consistent with the policy of the State of North Carolina, North Carolina Central University (NCCU) reaffirms that it has been, and will continue to be, the policy of this University to be an equal opportunity employer. North Carolina Central University is committed to providing educational opportunities and prohibits discrimination against students, applicants, employees, or visitors based on race, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Any individual alleging discrimination based on sexual orientation cannot grieve beyond the University’s internal grievance process. In keeping with this policy, and to further the principle of equal opportunity, all other personnel matters such as recruitment, selection, hiring, promotion, compensation, performance appraisal, disciplinary actions, benefits, transfers, separations, reduction in force, grievance procedures, company-sponsored training, education, tuition assistance, and social and recreational programs will also continue to be administered in accordance with this policy.
Work Location
Fully On-site (dedicated office at Duty Station)
Primary Responsibilities and Duties
Function
Payroll Administration
Describe the specific tasks and responsibilities related to the function.
- Act as the first point of contact for all campus departments and employees regarding payroll and employee self‑service questions.
- Serve as the UNC System Office payroll liaison, coordinating payroll activities and communications.
- Process and manage payroll finance feeds, ensuring accuracy and compliance.
- Print and distribute payroll checks as required.
- Ensure all payroll system upgrades and testing are completed without disrupting payroll processing.
- Distribute W‑2 forms to employees and ensure all W‑2s are completed and delivered by established deadlines. Assist with payroll‑related reporting as required.
Function
Accounting & Financial Support
Describe the specific tasks and responsibilities related to the function.
- Order office and departmental supplies in accordance with university policies.
- Process finance invoices in EaglePurch, ensuring accuracy, appropriate approvals, and timely payment.
- Perform chargebacks, journal entries, and related payroll accounting tasks.
- Assist with scholarship allocation during peak times.
Function
Administrative & Office Support
Describe the specific tasks and responsibilities related to the function.
- Perform general office duties, including opening and processing mail.
- Monitor controller email and respond to inquiries in a timely manner.
- Support special projects and ad hoc reporting requests assigned by management.
Function
Customer Service & Communication
Describe the specific tasks and responsibilities related to the function.
- Provide professional customer service to campus departments and employees.
- Maintain a high level of confidentiality and professionalism when handling sensitive employee information.
Posting Detail Information
Posting Number
EPA03538P
Open Date
07/20/2026
Priority Applicant Consideration Date
08/02/2026
Close Date
Open Until Filled
Yes
Date Position Available
Special Instructions to Applicants
Applicant Documents
Required Documents
Optional Documents
- Resume/CV
- Cover Letter
- Unofficial Transcripts (official required from selected candidate)
- DD-214 (Veterans Only)
- Letter of Recommendation 1
- Letter of Recommendation 2
- NGB23A or NGB22/DD256 (National Guard Only)
- Licenses and/or Certification required by Statute or Regulation