What are the responsibilities and job description for the Interim Student Services Administrative Assistant position at North Brookfield Public Schools?
1. Assist the Director in general administration operations.
2. Serve as liaison and information coordinator among Student Services staff, staff
in other systems, parents, and the general public.
3. In the absence of the Director, respond to inquiries from all levels within the
district and exchanges information.
4. Serve as information coordinator for the Student Services staff, disseminating
information to staff and providing timely responses.
5. Maintain the workflow for the Director, prioritizing and distributing work as
needed.
6. Maintain all system-wide special education student records according to the
Massachusetts Record Regulations, including the dissemination and destruction of
records maintained by the Special Education Departments.
7. Oversees system-wide technology needs and requests for technical support related
to the use of technology and software for special education.
8. Prepares internal district reports and supports the Director in preparation of reports
required by the Department of Education related to special education and student
services.
9. Oversee responses and record keeping related to various responsibilities of the
Director, including but not limited to students who have home schooling plans
and qualify for enrollment through McKinney-Vento.
10. Support the planning and implementation of staff and parent informational events,
including regularly scheduled PAC meetings.
11. Serve in a secretarial capacity performing all of the following duties:
12. Use a variety of computer applications to prepare correspondence, produce mass
mailings, and maintain office records.
13. Maintain the Director’s schedule, including arranging appointments and meetings.
14. Screen incoming mail, routes to appropriate staff, assembles and attaches
appropriate correspondence for replies.
15. Maintain Department and correspondence files.
16. Receive, place and screen telephone calls for the Director.
17. Safeguard confidential information.
18. Maintain and update computer records.
19. Maintain a schedule file for staff in the Department.
20. Prepare documents for the Special Education Appeals process.
21. Adapt to any assignments that are an extension of the responsibilities for the
Director.
22. As necessary, problem solves and balances the workflow in the Student Services
Office.
23. Perform various assignments/projects, as need arises, which are an extension of
Director’s responsibilities.
24. All other duties as assigned by the Director of Student Services