Program Assistant

Now Hiring: Program Assistant (Temp-to-Perm) | Chicago Hybrid

We are seeking a highly organized and detail-oriented Program Assistant to support a prestigious, mission-driven membership organization in Chicago that convenes some of the most influential business and civic leaders for high-impact programming and events

This is an excellent opportunity for a recent graduate or early-career professional looking to build a career in event operations, nonprofit administration, or executive-facing programming within a fast-paced, high-visibility environment

About the Role:

The Program Assistant will play a key role in supporting the planning and execution of high-profile events and ensuring a seamless experience for members, guests, and speakers.

Key Responsibilities include:

• Managing reservations inboxes and responding to member inquiries
• Entering and maintaining reservation data in Salesforce
• Supporting onsite event registration, guest check-in, and seating logistics
• Preparing event materials including name badges, packets, and seating charts
• Assisting with inbox management, phone coverage, and front desk reception
• Tracking attendance, cancellations, refunds, and reporting data
• Supporting procurement needs including catering and office supplies
• Assisting with execution of approximately 25 annual programs and events

What We’re Looking For:

• Entry-level candidates or recent graduates encouraged to apply
• Strong internship, campus leadership, volunteer, or customer service experience
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Professional presence and comfort interacting with senior executives and members
• Ability to manage multiple priorities in a fast-paced environment
• Salesforce experience is a plus

Details:

• Temp-to-Perm (2–3 month evaluation period)
• Hybrid schedule (3 days onsite in downtown Chicago; flexibility for WFH on Mondays and Fridays)
• $26–$28/hour Conversion salary: $55,000–$60,000 (up to $65,000 for strong experience)
• Exceptional benefits upon conversion, including employer-covered healthcare