What are the responsibilities and job description for the Executive Assistant position at North American Mental Health Services?
North American Mental Health Services is dedicated to providing exceptional mental health support and resources. We are currently seeking two dynamic and highly organized Executive Assistants to join our team and provide comprehensive administrative support to our leadership team. This role requires a proactive individual who can manage multiple tasks with efficiency and professionalism.
Key Responsibilities
QUALIFICATIONS
Key Responsibilities
- Take ownership of the manager's email inbox, ensuring timely responses and handling confidential communications with discretion and professionalism.
- Prioritize and manage daily tasks, appointments, and correspondence.
- Organize and maintain schedules, coordinate meetings, and assist in preparing for appointments and conferences.
- Attend meetings, take detailed notes, and follow up on action items to ensure desired outcomes are achieved.
- Manage office logistics, ensuring that the office space is clean, organized, and welcoming for clients and visitors.
- Assist in preparing the office for meetings, including arranging furniture, setting up technology, and maintaining a professional environment.
- Decorate office spaces or meeting areas creatively to ensure a positive, comfortable environment.
- Perform office errands, including picking up supplies, deliveries, and any other miscellaneous tasks as needed.
- Must have a personal vehicle and be willing to travel overnight when required for work-related tasks or events.
- Demonstrate advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to support the team effectively.
- Use Microsoft Excel to create and maintain spreadsheets, reports, and other documents as required.
- Prepare presentations and reports using PowerPoint and Word with a keen eye for detail and consistency.
- Handle sensitive information with confidentiality and professionalism.
- Support day-to-day office operations, ensuring smooth workflows and efficient task management.
- Work collaboratively with other staff members and provide support where needed.
QUALIFICATIONS
- 1-3 years of experience as an Executive Assistant or in a similar administrative support role.
- Expertise in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent written and verbal communication skills.
- Ability to take direction and produce high-quality work autonomously.
- Strong organizational skills and the ability to prioritize tasks effectively.
- Must possess a can-do attitude with a proactive approach to solving problems.
- Ability to handle sensitive and confidential information with discretion.
- Creative flair for decorating and maintaining a professional office space is a plus.
- A valid driver's license and reliable car for errands and travel.
- Willingness to travel overnight as required.
Salary : $20 - $25