Program Coordinator

Program Coordinator The North American Jewish Leadership Network

WHO WE ARE:

On January 1, 2027, three of the Wexner Foundation’s core programs – The Heritage Program, The Field Fellowship, and the Davidson Fellowship – will be operated by the North American Jewish Leadership Network (“NAJLN”), a new non-profit organization. NAJLN will continue the programmatic and operational excellence established by The Wexner Foundation.

The North American Jewish Leadership Network is a new organization, rooted in 40 years of The Wexner Foundation. For 40 years, The Wexner Foundation has developed and inspired leaders in the North American Jewish Community and across the public service sector in the State of Israel. The North American Jewish Leadership Network will now be leading the North American programs of the Wexner Foundation. Working in partnership with other foundations, federations, philanthropists, and organizations, we will continue to contribute to the development of a robust, meaningful, and increasingly diverse North American Jewish community.

This Position will have a start date of January 4, 2027.

WHO YOU ARE:We are looking for a Program Coordinator to provide operational support for our team as we launch this exciting new organization. The programmatic portfolio for this role is diverse, providing an opportunity to engage with a variety of initiatives and projects. Initial responsibilities will involve supporting the Davidson Fellowship and the Professional Alumni Network; specific responsibilities may shift as part of the organizational transition. We are seeking an individual who enjoys a fast-paced environment and is flexible. Together with a supportive team, you are someone who:

· Is well organized, resilient, determined, forward- thinking, with an eye for detail;

· Appreciates the opportunity to engage with a diverse population with genuine curiosity and kindness;

· Enjoys connecting with people via email, phone, Zoom, and in person;

· Establishes priorities even while faced with various commitments, sometimes under time constraints;

· Can work independently and as part of a team;

· Takes great pride in your work and in enabling others to succeed;

· Enjoys taking responsibility for completing a wide variety of tasks, both short term and long term;

· Is a natural troubleshooter and ready to contribute to creative problem solving; and

· Is flexible and happy to jump in and help your coworkers to ensure everyone’s success.

QUALITIES YOU BRING:

• Strong interpersonal skills;
• Excellent written and oral communications skills
• Flexibility and comfort in handling changing priorities;
• A growth mindset;
• A high degree of professionalism, integrity, and discretion; and
• Basic understanding of the Jewish calendar and community, or an openness to learning with our assistance.

POSITION REQUIREMENTS WE SEEK:

• Bachelor's Degree or equivalent experience.
• Minimum of 3 years of administrative and/or operations experience, executive-level support or event planning experience preferred.
• Expert skill level with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Zoom, and the ability to quickly learn and implement new technology solutions.
• Able to travel 3-5 times a year (2-5 days each).
• Hospitality Experience preferred

CORE RESPONSIBILITIES:

· Overseeing logistical planning and coordination for programs, mid-size conferences (45-120 participants), meetings, and events, including timelines, registration, attendance, accommodations, meals, meeting spaces, AV, transportation, signage, and other event needs.

• Maintaining program calendars, deadlines, task lists, and recurring milestones to ensure logistical work stays on track.
• Managing on-site event logistics, troubleshooting issues as they arise, and ensuring vendors and program components are coordinated effectively.
• Tracking and managing post-event follow-up, including outstanding logistical items, records, and next steps.
• Supporting preparation of program materials, supplies, agendas, schedules, and other event-related materials.
• Serve as the primary day-to-day contact for hotels, venues, caterers, transportation providers, photographers, printers, and other program vendors.
• Research vendors and services, request quotes and availability, and support vendor selection.
• Confirm logistical arrangements and track contracts, deposits, deadlines, deliverables, and vendor payments.
• Review event orders, menus, contracts, and other logistical documents in coordination with relevant staff.
• Resolve routine vendor issues and flag unexpected costs, discrepancies, or concerns for appropriate staff.
• Serve as a central administrative and logistical contact for program participants, helping resolve travel, reimbursement, scheduling, accommodation, and other logistical questions.
• Track attendance, RSVPs, dietary restrictions, biographies, headshots, forms, and other participant information in coordination with program staff.
• Coordinate faculty and speaker logistics, including collection of bios, headshots, presentations, and session materials.
• Arrange faculty and speaker travel and accommodations as needed and coordinate honoraria and reimbursement paperwork.
• Support participant and faculty communications, including logistical emails, reminders, schedules, updates, and follow-up information.
• Maintain organized electronic program files and ensure key logistical documents and records are current and accessible.
• Organize all participant-facing digital resources and materials.
• Maintain and update recurring templates, resources, and materials from one program cycle to the next.
• Support maintenance of participant records, contact information, shared folders, databases, and distribution lists.
• Create and maintain reports, lists, trackers, and other tools needed to support program administration and execution.
• Support program staff in preparing for major programs, events, and deadlines and help identify upcoming logistical needs or missing information.
• Build and maintain project trackers and other tools used to coordinate program work.
• Support routine program correspondence, document signatures, mailings, shipping, and deliveries.
• Assist with tracking program and event expenses and coordinating reimbursements where appropriate.
• Take on additional program-related administrative projects and logistical tasks as needed.

WHAT WE OFFER:

• Competitive Salary
• Generous sick/personal and paid vacation days (plus Jewish holidays).
• Generous Retirement benefits.
• Professional Development opportunities.
• Excellent benefits package including generous medical and dental.
• Hybrid Work from Home/In Office arrangement.

TO APPLY:

Please send your resume and cover letter to aallen@wexner.net, with the subject line, NAJLN, Program Coordinator.

NAJLN is committed to providing equal opportunities in employment, and treating our associates and applicants without discrimination based on their race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, protected veteran status, or any other legally protected factor.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in New Albany, OH 43054

Salary : $60,000 - $65,000