Document Processing Specialist

Description

• Creating, formatting, reviewing, as well as correcting large complex legal documents using MS Word.
• Scanning, reformatting, and transcribing legal documents.
• Conversion of documents using Adobe Acrobat and/or PDF Scansoft products.
• Preparing and submitting documents for electronic filing in various state and federal courts
• Troubleshooting and repairing complex documents.
• Complete assignments in a timely manner.
• Assisting with special projects as required.
• Responsible for input and revisions from handwritten, typed, converted, or scanned materials using Word, Excel, or PowerPoint.

Qualifications

• Minimum 3-5 years’ experience in a word processing center, major law firm experience preferred Format and input materials using Styles and Templates, spell check all documents and perform light proofreading.
• Advanced knowledge of MS WORD 2016 (Styles, Templates, Forms, Table of Contents, Table of Authorities), Workshare Compare.
• Advanced knowledge of Excel, PowerPoint, Access, Outlook, Adobe, Visio skills a plus.
• Must have a working knowledge of document management systems (iManage Desksite preferred), Workshare Compare, Adobe Acrobat and/or PDF Scansoft products, Best Authority TOA program, and time entry systems.
• The ideal candidate must also exhibit the following:
  • the ability to take direction and pay attention to detail.
  • self-motivation.
  • the ability to work independently.
  • highly organization skills.

• Other Duties/Responsibilities:

• Some travel may be requested to other Norris McLaughlin offices.

• Required Skills/Abilities:

• Strong written and verbal communication skills

• Strong organizational skills and attention to detail
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to work effectively in a fast-paced environment.
• Knowledge of Microsoft Office Suite (Excel, Outlook, and Word)

• Education and Experience:

• 2 years’ experience in law firm or another professional services environment
• Associate or bachelor’s degree preferred.

• Physical Requirements:

• Ability to remain in a stationary position for prolonged periods. 
• Ability to operate office equipment such as a keyboard, calculator, copy machine, and other office equipment for prolonged periods.
• Ability to move about to access file cabinets and office machinery.

• Essential Cognitive Functions:

• Ability to effectively exchange information both verbally and written.
• Ability to read and interpret documents, reports, and other written materials.
• Ability to analyze a problem logically and provide potential solutions.
• Ability to add, subtract, multiply, and divide.
• Ability to focus on a task with frequent interruptions.

• Working Conditions:

• Physical environment requires the employee to work inside a temperature-controlled office building.

At Norris McLaughlin, we cultivate a culture of inclusion for all employees that respects their backgrounds, experiences, views, and strengths. Our differences in culture and beliefs enable us to be a better team.

The Firm does not discriminate in employment opportunities or practices on the basis of race, religion, creed, color, national origin, ancestry, age, marital status, civil union status, domestic partnership status, affectional or sexual orientation, genetic information, pregnancy or breastfeeding, sex, gender identity or expression, disability or atypical hereditary cellular or blood trait of any individual, or because of the liability for service in the Armed Forces of the United States or the nationality of any individual or any other characteristic protected by law, in accordance with applicable federal, state, and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, demotion, discipline, termination, lay-off, recall, transfer, leave of absence, compensation, benefits, and training.

Salary : $65,000 - $80,000