26-27 Early Childhood Secretary at the Center for Arts and Learning

Job Title: Elementary Principal's Secretary

Credentials: None required for this position.

Education: High School Diploma or GED

Training or experience required: 1-2 years of secretarial experience. Also a minimum of 1 year

with computer experience using word processing, databases,

and spreadsheets. Minimum of 1 year working in a school

system is preferred.

Reports to: Building Principal

Contract: 200 days

Salary Schedule: Secretary 1

FLSA Classification: Non-exempt

Essential Job Functions

• Effectively manage all communications between students, parents, school personnel, and
  
  

other staff. Type on computer, word processor from rough draft or from other transcription

devices.

• Prepare/compile documents, reports and communications. Such reports include but are not
  
  

limited to attendance of both students and staff, attendance records, state reports, office

correspondence, purchase orders, honor rolls, ineligibility lists, etc. Maintain ledgers for

activity accounts and other monies and receives receipts and deposits monies.

• Assist with registrar's function including enrolling or transferring students, supervising the
  
  

preparation and transmission of transcripts and other official documents relating to students;

etc. Prepare report cards and school honor roll and awards. Keep all student information

updated in Infinite Campus.

• Assist with taking temperatures, care of minor injuries, calling parents for ill/injured students.
• Receive visitors, handle telephone calls, and provide assistance or technical information
  
  

concerning policies, procedures, and other details. Take and deliver messages. Assist in

opening and distributing mail.

• Assist with getting substitutes; providing orientation, and handling paychecks. Prepare
  
  

timesheets and payroll and may be required to input data into manual or electronic records.

• Assist with inventory and purchasing of supplies and non-complex bookkeeping activities
  
  

and prepares necessary accounting and purchase order reports. Prepare work orders.

• May operate two-way radio and intercom to dispatch information.
• Organize and maintain various files including student, confidential and tickler files.
• Schedule meetings and conferences and make sure all information and arrangements are
  
  

completed.

• Operate modern office equipment including a computer and must have knowledge of both
  
  

Effective 2017-2018 school year

word-processing and spreadsheet software applications as required.

• Handle travel arrangements, appointments, and schedules. Prepare travel and expense
  
  

reports as necessary.

• Assist teachers in preparing instructional materials as requested. Also prepares school-
  
  

related information for parents.

• Assist teachers with removal and supervision of children in the office.
• Perform other duties as assigned.
  
  

Knowledge, Skills, & Abilities

Successful performance of the job requires good customer service/people skills and to handle

problems and provide information and technical assistance as requested. It requires complying

with safety guidelines and policies to reduce accidents or injury to staff or to students. It requires

following school dress standards, proper attendance or leave policies, and other work-habits

concerns for staff. Creativity, initiative and effective problem solving are critical to the success of

the position.Help manage the computerization of school district operations. Provide training and

support to district staff in the use of administrative computer systems. Perform such tasks to the

ultimate benefit of the educational program. An incumbent in this position will utilize discretion,

ingenuity and independent judgment due to the complexity of the job. Since there may be several

ways to solve a problem, an incumbent is free to choose the solution.