00122 - Special Assistant and Program Coordinator

Title: 00122 - Special Assistant and Program Coordinator

State Role Title: Program Administrator

Hiring Range: 68,000 - 72,141

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

1. Program Planning: Collaborate with colleagues to plan, develop, and execute student success programs and engagement initiatives.
2. Logistics Management: Coordinate logistics, including scheduling, venues, materials, and resources required for program delivery.
3. Participant Support: Provide support to program participants, addressing inquiries and assisting with program-related needs.
4. Budget Management: Assist in managing program budgets, tracking expenses, and ensuring cost-effectiveness.
5. Data Tracking: Maintain records and data related to program participation and outcomes.
6. Evaluation: Participate in the evaluation of program effectiveness, making recommendations for improvements.
7. Communication: Communicate program details and updates to relevant stakeholders.
8. Project Management: Manage special projects and initiatives, including AGOGE week, the Common Reader program, the Undergraduate Research and Mentorship Program, and others, from conception to completion, ensuring timelines and goals are met.
9. Research: Conduct research and gather data to inform decision-making and project planning.
10. Coordination: Coordinate meetings, events, and initiatives involving various stakeholders.
11. Documentation: Prepare reports, presentations, and other documentation as needed for special initiatives.
12. Communication: Facilitate communication between the Vice Provost and internal and external partners for strategic initiatives.
13. Strategic Support: Provide strategic support and input to advance the goals of the Vice Provost and the office.
14. Ad Hoc Tasks: Assist the OAE Vice Provost with ad hoc tasks and projects related to special initiatives.

Minimum Qualifications

• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and the ability to handle confidential information.
• Knowledge of student success, engagement, and higher education best practices.

Additional Considerations

n/a

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: No Email Material Accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.