Human Resources Information & Technology Specialist

OVERVIEW

The Human Resources Information and Technology Specialist manage HR-related information systems and technology, providing comprehensive support for Norfolk Public Schools. Responsibilities include HRIS management, personnel transactions, recruitment support, staff development, data analysis, report preparation, policy review, and system implementation for employee evaluation, applicant tracking, and absence management platforms.

SUPERVISION EXERCISED/RECEIVED

Works under the general supervision of the Director of Human Resources, exercising independent judgment in routine and complex duties. May supervise assigned staff. Performance is evaluated based on operational efficiency, policy compliance, and goal achievement.

DISTINGUISHING CHARACTERISTICS

This role is specialized within the Department of Human Resources, focusing on HR technology and data management.

KEY RESPONSIBILITIES

• Serve as liaison for HRIS and other HR systems (Absence Management, PowerSchool Perform, PowerSchool Applicant Tracking, Verifent, MUNIS).
• Facilitate system upgrades, modifications, and troubleshooting.
• Develop reports and queries; audit database integrity.
• Manage HR data processes in MUNIS and related systems.
• Generate and maintain HR reports and personnel data.
• Write programs and reports for internal/external data requests.
• Train HR staff on technology platforms.
• Represent HR in internal and external tech meetings.
• Coordinate and generate personnel dockets for the School Board.
• Maintain and update salary tables aligned with approved budgets.
• Liaise with Payroll regarding employee pay issues and personnel transactions.
• Conduct complex personnel transactions, including salary adjustments and re-elections.
• Maintain personnel files and compile employee data.
• Process salary increases and ensures pay rate accuracy.
• Respond to information requests from local, state, and federal agencies.
• Conduct specialized HR research and reporting.
• Maintain the HR Department website.
• Support recruitment, screening, onboarding, and interview processes for part-time and other hires.
• Administer employee intent notices and ensure documentation accuracy.
• Keep the Employee Handbook current with legal and policy updates.
• Collaborate on staff development and training related to employee evaluation systems.
• Analyze data related to employee evaluations.
• Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• In-depth knowledge of school personnel administration, employment law, Virginia School Law, and certification requirements.
• Understanding of public-school organization and HR functions.
• Knowledge of Virginia Retirement System and Federal OASI provisions.
• Strong interview, communication, and report-writing skills.
• Proficiency with computer hardware, software, and data processing applications.
• Ability to develop detailed documentation and financial reports.
• Skilled in data analysis, research, and report presentation.
• Organizational ability to maintain records and prepare complex reports.

MINIMUM EDUCATION AND EXPERIENCE REQUIRED

• High school diploma required.
• 3-5 years of relevant experience in HR and information technology.
• Experience in educational administration is preferred.

LICENSE/CERTIFICATION

• Professional licenses or certifications in HR or IT are preferred.

WORK ENVIRONMENT

• Primarily office work involving long periods of sitting and computer use.
• No significant hazards beyond normal office risks.

UNUSUAL DEMANDS

• May require evening, weekend, or after-hours work due to deadlines and meetings.

Position Details

• Full-Time, 12 months/year, 7.5 hours/day
• Grade I

Job Requirements

• Minimum of 3 years relevant experience preferred.
• Citizenship, residency, or work visa required.