Middle School Attendance Secretary

It is the policy of Norfolk Public Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Director of Human Resources.

JOB TITLE: Middle School Attendance Secretary

POSITION STATUS: Full-time (10 months)

BASE REQUIREMENTS:

• High school graduate
• Previous office experience
• Successful completion of district background check
• Effective communicator (both orally and in writing)
• Skills in interpersonal relations, organization, prioritization, problem solving
• Computer skills/manual dexterity
• Attention to detail

REPORTS TO: Assistant Principal/Principal

RECEIVES GUIDANCE FROM: Assistant Principal/Principal

JOB GOAL: To interact positively with students, staff, and parents in a friendly, helpful manner, and perform secretarial duties efficiently and expeditiously to benefit the operation of the school and its attendance and discipline programs.

TERMS OF EMPLOYMENT: 10 months

EVALUATION: Evaluated annually in accordance with the provisions of the district’s Personnel Evaluation Policy

ESSENTIAL FUNCTIONS:

• Consistent and punctual "on site" attendance at the worksite
• Maintain student attendance/discipline records/detentions
• Post attendance on computer and contact families daily
• Run attendance and discipline reports/letters
• Communicate attendance concerns with the Assistant Principal, Principal, and guidance counselors
• Answer phone, intercom, and e-mail communications
• Report attendance and discipline concerns to appropriate community agencies (i.e. county attorney)
• Provide weekly Health Reports
• Ability to operate office machines
• Assist with counter reception as needed
• Cover for other office staff during lunch and breaks
• Supervision of students in the office area
• Coordinate homework for students who are absent due to illness or other reasons
• Ability to type attendance letters, teacher observations, and semester attendance reports
• Assist with and maintain Middle School Panther Project
• Monitor camera security system
• Maintain confidentiality at all times
Other duties as assigned by building principal

Work Environment/Conditions

• Ability to work varied hours as requested including early mornings and evenings.
• Ability to work in a smoke-free and drug-free work environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting or standing for extended periods of time.
• Strength, movement, auditory, taste/smell, and vision demands specific to the job.
Manual dexterity to handle computer and phone requirements.

Other Requirements: (Intellectual, Sensory)

• Ability to establish and maintain effective working relationships with co-workers, and the public and to be able to demonstrate cultural awareness and sensitivity.
• Proficient with technology skills – Microsoft Office Suite, district programs (including Infinite Campus, Google, etc.), internet, e-mail, etc.
• Balance a variety of tasks and projects at the same time.
• Willingness to participate in ongoing training and professional development.