Parks and Recreation - Administrative Assistant III

• City of Norfolk
• Norfolk
• 402-844-2003
• Job Posting Expires: 12/8/2025
  
  

1H ago

Offered Salary $50,000 to $70,000

Type Full Time

Relocation No

Industry Administrative, Support and Clerical

Miniumum Experience 2-4 Years

Minimum Education 2Year

Primary Duties

Under the direction of the Parks and Recreation Director, performs a variety of responsible, confidential and complex office duties; including assisting in administrative procedures, managing supplies, processing invoices and other paperwork, carrying out employee relations, providing customer service and assisting boards and committees.

Essential Job Functions

Performs office support for the Parks and Recreation Director, Assistant Director and Supervisors;

• Answers telephone and provides assistance with citizen questions; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments;
• Drafts and edits a variety of documents and forms including reports, correspondence, memoranda, agenda items, agreements, technical charts and tables, and other specialized and technical materials from rough drafts, modified, and brief verbal instruction;
• Utilizes various computer applications and software packages; develops, enters data, maintains, and generates reports from a database or available information; designs, creates, formats, and revises worksheets, booklets, brochures and forms;
• Maintains calendar of activities, meetings, and various events for assigned staff; coordinates activities and meetings with other City departments and divisions, the public, and outside agencies; schedules meetings; coordinates arrangements and set up meeting space; notify participants; prepare and/or assemble meeting materials;
• Processes all invoices, tracks items received and services rendered, monitors division budget account balances, and assists with tracking grant expenditures and reporting;
• Orders and monitors purchases of materials and supplies;
• Keeps monthly and yearly time sheets for parks and recreation staff, monitoring vacation, sick, and administrative leave; Prepares parks and recreation staff payroll; prepares and processes part-time new hire employee forms and records;
• Provides staff support for the Parks and Recreation Board, Tree Board, Bike Trails Committee and Arts Council; prepares meeting packets; attends meetings, takes minutes;
• Coordinates reservation and registration system for shelters, campground, programs, aquatic center and answers questions relating to payments;
• Updates website periodically;
• Prepares, compiles, prints, and distributes annual reports;
• Assists with Aquatic Center front desk operations as needed;
• Maintains department vehicles, equipment and fixed asset inventory;
• Performs other related duties as assigned.
  
  

Knowledge Of

Required Knowledge, Skills, and Abilities

Methods, techniques, and procedures related to assigned area of responsibility.

• Principles and practices of business communication including proper spelling and grammar.
• Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
• Basic structure and functions of a municipal organization.
• Customer service and public relations methods and techniques.
• Administrative standards and etiquette.
  
  

Ability To

Perform a full range of varied complex, sensitive and highly responsible confidential office support functions of a general or specialized nature.

• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Communicate clearly and concisely, both verbally and in writing.
• Operate various office equipment and have a high level of computer skills.
• Deal courteously with the public and staff.
• Make decisions and maintain confidentiality in the performance of duties.
• Learn operation of broadcasting and recording equipment for public meetings and various other types of office equipment.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain or obtain exceptional organizational skills.
  
  

Training, Education, Experience And Qualifications

Any combination of education and experience equivalent to graduation with Associates Degree and progressively responsible experience in office procedures and public relations would likely provide the required knowledge and abilities is qualifying.

Compensation Details

Salary range is $4,045- $5,543 per month.

Benefits

Excellent Benefits.

How to Apply

Apply at: www.norfolkne.gov/HumanResources or at Human Resources Office at 309 N 5th Street, Norfolk. Submit resume and cover letter along with completed application. The first review of applications begins December 8. Open until filled. EOE