Building Secretary

It is the policy of Norfolk Public Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs.  Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Director of Human Resources.

JOB TITLE: BUILDING PRINCIPAL'S SECRETARY - Junior High

REQUIREMENTS:

• Associates Degree, or comparable experience (Salary based on education and experience)
• Working knowledge of basic bookkeeping and/or accounting
• Computer and communication skills
• Excellent interpersonal and organizational skills

REPORTS TO: Junior High Principal                                                                                                                          

RECEIVES GUIDANCE FROM: Junior High Principal    

EVALUATION: Evaluated annually on the basis of effort, enthusiasm, inter-personal skills, proofreading, organization, appearance, and knowledge of school environment         

TERMS OF EMPLOYMENT:  Twelve months; Full-time (40 hours/week)

JOB GOAL: To receive each contact with the school in a friendly, helpful manner, and perform secretarial duties efficiently and expeditiously to benefit the operation of the school and/or staff members

ESSENTIAL FUNCTIONS: 

• Consistent and punctual "on site" attendance at the worksite is an essential job function
• Maintain substitute teacher sign-in sheet, substitute summary, and non-certificated personnel time sheets
• Assist in the preparation of the building budget, purchase orders and accounting system
• Responsible for the counting, recording, and deposit of monies collected within the building
• Responsible for furniture, equipment, and textbook inventories on computer
• Assist with preparation of the school improvement report and applicable state and district reports
• Order and dispense office supplies for staff
• Perform general receptionist duties including answering the phone and intercom, greeting visitors, assisting staff and students, and sorting mail and delivery items
• Perform general secretarial duties including typing, filing, operating office machines (including copier, FAX, etc.)
• Filing responsibilities including (but not limited to) school forms, general correspondence, etc.
• Prepare materials for administrators upon request
• Assist in the training of office aides
• Other duties as assigned by the building administrators

OTHER REQUIREMENTS (Intellectual, Sensory):           

• Effective oral and written communication skills
• Effective organizational, decision making and public relation skills
• Auditory, visual and dexterity skills