What are the responsibilities and job description for the Attendance & Discipline Secretary position at Norfolk Junior High?
It is the policy of Norfolk Public Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Superintendent.
JOB TITLE: Attendance & Discipline Secretary - Junior High
BASE REQUIREMENTS:
- High school graduate
- Previous office experience
- Successful completion of district background check
- Effective communicator (both orally and in writing)
- Skills in interpersonal relations, organization, prioritization, problem solving
- Computer skills/manual dexterity
- Attention to detail
REPORTS TO: Assistant Principal/Principal
RECEIVES GUIDANCE FROM: Assistant Principal/Principal
JOB GOAL: To interact positively with students and staff in a friendly, helpful manner, and perform secretarial duties efficiently and expeditiously to benefit the operation of the school and its attendance and discipline programs.
TERMS OF EMPLOYMENT: Full-time; 10 months
EVALUATION: Evaluated annually in accordance with the provisions of the district’s Personnel Evaluation Policy
ESSENTIAL FUNCTIONS:
- Consistent and punctual "on-site" attendance at the worksite is an essential job function.
- Maintain student attendance/discipline records/detentions/locker assignments
- Post attendance on computer and contact families daily
- Run attendance and discipline reports/letters
- Communicate attendance concerns with the Assistant Principal, Principal, and guidance counselors
- Answer phone, intercom, and e-mail communication
- Report attendance and discipline concerns to appropriate community agencies
- Maintain bell schedule, update marquee sign, cafeteria TVs with daily announcements
- Coordinate with JH Administration regarding changes in Junior High/District Student Handbook
- Ability to operate office machines
- Cover for other office staff during lunch and breaks
- Supervision of students in the office area
- Coordinate homework for students who are absent due to illness or other reasons
- Monitor camera security system
- Maintain staff attendance/coordinate substitutes through AESOP system/weekly report
- Yearly update staff supervision
- Maintain confidentiality at all times
- Other duties as assigned by building principal
Work Environment/Conditions
- Ability to work in a smoke-free and drug-free work environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Requirements: (Intellectual, Sensory)
- Ability to establish and maintain effective working relationships with co-workers, and the public and to be able to demonstrate cultural awareness and sensitivity.
- Proficient with technology skills – Microsoft Office Suite, district programs (including Infinite Campus, Google, etc.), internet, e-mail, etc.
- Balance a variety of tasks and projects at the same time.
- Willingness to participate in ongoing training and professional development.