Safety Administrator

Job Summary

The Safety Administrator provides administrative, logistical, and compliance support to the company’s Safety Department. This position assists in maintaining safety records, tracking training compliance, processing incident reports, coordinating meetings, and ensuring the timely completion of safety documentation for both service-based and construction operations. This role serves as a vital link between field safety personnel, operations management, and corporate compliance, ensuring all safety programs are implemented efficiently and accurately.

Essential Duties and Responsibilities 

Compliance & Reporting:

·         Maintain contractor compliance portals such as ISNetworld, Avetta, or Veriforce, ensuring up-to-date documentation and scoring.

·         Track compliance with OSHA, Cal/OSHA, DOT, and company safety requirements.

·         Prepare safety metrics, dashboards, and monthly reports for management review.

·         Support incident investigation documentation and assist with submission of OSHA 300 logs, Cal/OSHA 301 forms, and Near-Miss      reports.

·         Complete Safety pre-qualification packages for Service Division Operations.

Administrative Support:

·          Maintain and update all safety-related databases, including training records, incident logs, inspections, and corrective actions.

·         Assist in preparing, distributing, and tracking Job Hazard Analyses (JHAs), Tailgate Meeting forms, and Safety Data Sheets (SDSs).

·         Organize and maintain digital and paper files for safety documentation, ensuring accuracy and audit readiness.

·         Support the onboarding process by assigning the safety onboard training requirements for all new hires.

·         Coordinate with Safety Representatives and division management on scheduling for safety training, certifications, and renewals.

Communication & Coordination:

·         Serve as a liaison between field staff, project management, and the corporate safety team for documentation requests.

·         Distribute safety alerts, training updates, and weekly toolbox topics to supervisors and field leads.

·         Coordinate and record minutes for Safety Committee Meetings.

·         Assist with coordination of safety audits and inspections; track and follow up on corrective actions.

Systems & Tools:

·         Input and maintain data within safety management systems (e.g., Excel, SharePoint, Power BI, or safety-specific software).

·         Utilize digital forms, apps, or mobile reporting tools used by field staff.

·         Support integration of fleet and equipment safety tracking where applicable.

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands.

Qualification Requirements

Experience:

• 2 years of administrative or office support experience (safety, HR, or construction environment preferred).
• Experience in researching and implementing compliance programs.
• Experience in construction, utilities, or industrial environments.
• Experience with safety compliance platforms (ISNetworld, Avetta, etc.). (Preferred)
  

Required Skills

Construction HS&E Knowledge:

• Familiarity with OSHA / Cal-OSHA regulations and safety documentation practices.

Technical Skills:

• Proficiency in computer-based programs & Microsoft Office Suite

Communication Skills:

• Excellent written and verbal communication skills.
• Creative thinking and the ability to develop engaging content.

Project Management & Organizational Skills:

• Strong project management and organizational skills.

Collaboration & Independence:

• Ability to work independently and collaboratively in a team environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel crouch, or crawl.

 The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to ½ mile daily. Specific vision abilities in this job include close vision and distance vision. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles. Ability to travel as needed to facilitate job needs.

The noise level in the work environment is usually moderate.

Note: Nor-Cal Pipeline Services is a drug-smoke and alcohol- free workplace. Drug testing is a requirement for employment.

Nor-Cal Pipeline Services is an Equal Opportunity Employer.

Salary : $25 - $35