What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at NOPALERA?
EXECUTIVE ASSISTANT
San Antonio, TX • Full-Time • Monday–Friday, 9:00 AM – 5:00 PM
ABOUT THE ROLE
We are a fast-growing consumer brand looking for an exceptional Executive Assistant to support our CEO. This is a high-impact, high-trust role for someone who thrives on bringing order to complexity, loves building systems that scale, and takes pride in enabling a founder to operate at their highest level.
You will be the CEO’s right hand—anticipating needs before they arise, managing the details that matter most, and ensuring every day runs with intention and efficiency. If you are a proactive operator who loves creating structure, this role was made for you.
KEY RESPONSIBILITIES
- Manage complex calendaring, scheduling, and travel logistics for the CEO
- Serve as the primary point of contact between the CEO and internal teams, external partners, and stakeholders
- Draft, review, and manage correspondence, documents, and communications on behalf of the CEO
- Build and maintain operational systems and workflows using Notion, Google Drive, and Claude Cowork
- Prepare meeting agendas, briefing documents, and follow-up action items
- Track priorities, deadlines, and deliverables—ensuring nothing falls through the cracks
- Organize and maintain digital files, databases, and knowledge management systems
- Conduct research, synthesize information, and present findings clearly
- Identify inefficiencies and proactively build or improve systems to solve them
- Handle confidential information with discretion and professionalism
- Support special projects and strategic initiatives as needed
REQUIREMENTS
- Must reside in San Antonio, TX (this is an in-person role)
- Minimum 3 years of experience as an Executive Assistant or Chief of Staff, ideally supporting a CEO or C-suite executive
- Proven experience supporting leadership at a fast-moving, high-growth company
- Hands-on proficiency with Claude Cowork, Google Drive, and Notion—these are non-negotiable
- Demonstrated ability to build, document, and maintain operational systems
- Exceptional written and verbal communication skills
- Strong attention to detail with the ability to manage multiple priorities simultaneously
- High emotional intelligence and professional discretion
- Self-starter who anticipates needs and acts without being asked
- Comfortable operating in ambiguity and adapting quickly as priorities shift
NICE TO HAVE
- Experience in a consumer product, retail, or e-commerce environment
- Background in operations, business administration, or a related field
WHAT WE OFFER
- A front-row seat at a high-growth brand with a strong mission and loyal community
- A role where your work directly shapes the effectiveness of company leadership
- A collaborative, values-driven team that invests in the people who show up fully
- $60,000 annual salary benefits
HOW TO APPLY
- Please submit your resume and a brief note (3–5 sentences) explaining how you’ve built systems or created structure in a previous role. Please describe the system you created, why you created it, how it worked, and the outcomes it produced. Applications without this note will not be considered. Email to hola@nopalera.co
Salary : $60,000