Legal Office Coordinator

THIS ROLE IS A FIVE DAY IN PERSON POSITON --35 HOURS A WEEK (NON EXEMPT)

CURRENT OF PRIOR LAW FIRM EXPERIENCE IS HIGHLY PREFERRED

The firm is seeking a full-time Office Coordinator to support our San

Francisco office. This is a non-exempt position and will work closely with and report to the

Office Manager.

Responsibilities include but are not limited to:

• Working closely with the Office Manager, Facilities Coordinator and other members of

the administrative staff, assist with all aspects of office services– including, but not

limited to, duplicating, mail, reception, catering, conference services and supplies.

• Communicate clearly and effectively with attorneys, professional staff members,

clients and guests by phone, email and in-person.

• Responsible for managing front desk, answering phone, greeting visitors, escorting

visiting attorneys/visitors to assigned offices/conference rooms and entering all

visitor’s names into building security application.

• Manage and coordinate conference room scheduling and set up, including catering.

• Collaborate with the Facilities Coordinator in preparation of client and internal

meetings, events and other facilities tasks.

• Collaborate with other departments, including Executive Assistants, Office Facilities,

Legal Support Services, Technology Support Services and with other Debevoise

offices.

• Assist with ordering supplies, snacks & beverages, stocking supply rooms and keeping

supply rooms organized.

• Assist Office Manager with processing facilities requests, building forms and vendor

COI forms.

• Notarize documents, as applicable.

• Perform other administrative duties as they arise.

Requirements:

• Minimum 3 years experience in a law firm or corporate environment.

• Excellent Microsoft Office skills.

• Strong verbal, written and interpersonal skills.

• Must be able to manage time, multiple tasks and work in a team setting.

• 5 days in the office with flexibility to work overtime.

Preferred Qualifications:

• Associate’s Degree or business school diploma.

• Law firm experience a plus.

#AlanR

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Work Location: In person

Salary : $70,000 - $80,000