What are the responsibilities and job description for the Administrative Specialist position at Nonprofit Connect?
Must apply on Operation BBQ Relief's website: https://operationbbqrelief.org/careers/
Work Location: This is a hybrid position which requires some office work be performed from our warehouse office located in Peculiar, MO.
Job Title: Administrative Specialist
Position Status: Part Time, Hourly
Classification: Non Exempt
Department: Gen/Admin
Reports to: Human Resources Director
Supervises: N/A
Date: January 2026
Work Schedule: The typical work week is twenty (20) hours. During periods of high activity (i.e., during OBR deployments and events), the position may require working during evenings and weekends.
Position Summary: The Administrative Specialist handles various administrative tasks, providing support to all personnel, including management, employees and volunteers; assists in daily office needs and managing general administrative activities. This position requires attention to detail, excellent written and verbal communication skills, the ability to manage time and stay organized, all in a hybrid setting.
Essential Administrative Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, And Other Abilities
To perform this job successfully, an individual should have knowledge of Microsoft Office, Microsoft Excel, internet browsers, web-based programs, and email.
Education/Experience
High school diploma or general education degree (GED) preferred; or one to two years related experience and/or training; or equivalent combination of education and experience.
Language Ability
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Math Ability
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
At-Will Status
Operation BBQ Relief retains its right to employ employees “at will.” Either the employee or Operation BBQ Relief may terminate the employment relationship at any time. This written job description should not be considered an employment contract in any respect. Your employment is at will.
Work Location: This is a hybrid position which requires some office work be performed from our warehouse office located in Peculiar, MO.
Job Title: Administrative Specialist
Position Status: Part Time, Hourly
Classification: Non Exempt
Department: Gen/Admin
Reports to: Human Resources Director
Supervises: N/A
Date: January 2026
Work Schedule: The typical work week is twenty (20) hours. During periods of high activity (i.e., during OBR deployments and events), the position may require working during evenings and weekends.
Position Summary: The Administrative Specialist handles various administrative tasks, providing support to all personnel, including management, employees and volunteers; assists in daily office needs and managing general administrative activities. This position requires attention to detail, excellent written and verbal communication skills, the ability to manage time and stay organized, all in a hybrid setting.
Essential Administrative Functions
- Exhibit polite and professional communication via phone, e-mail, and mail, providing general information by answering questions and requests.
- Manage and direct phone calls, voicemails and emails to the appropriate personnel.
- Manage and distribute company mail to the appropriate personnel.
- Handle travel arrangements for staff as needed.
- Enter and maintain data entry into multiple company software programs.
- Draft letters and documents as assigned.
- Handle word processing and transcribing documents and revisions as assigned.
- Maintain an up-to-date internal company contact list.
- Assist with managing insurance policies management and filing accordingly.
- Assist departments with OBR Intranet management and updates.
- Order business cards as needed.
- Assist with printing and mailing needs of personnel and departments.
- Assist OBR personnel with administrative duties, as assigned.
- Work with supervisor to complete employee evaluations as assigned.
- Complete administrative tasks including, but not limited to, expense submissions, paperwork, forms, company-assigned trainings, and document reviews.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, And Other Abilities
- Verbal and written communication skills
- Organizational skills
- Time management skills
- Ability to communicate in English both verbally and in writing
- Self-starter who can anticipate the needs of the supervisor team
- Problem Solving/Analysis
- Project Management
- Technical Capacity
- Strategic Thinking
To perform this job successfully, an individual should have knowledge of Microsoft Office, Microsoft Excel, internet browsers, web-based programs, and email.
Education/Experience
High school diploma or general education degree (GED) preferred; or one to two years related experience and/or training; or equivalent combination of education and experience.
Language Ability
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Math Ability
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
At-Will Status
Operation BBQ Relief retains its right to employ employees “at will.” Either the employee or Operation BBQ Relief may terminate the employment relationship at any time. This written job description should not be considered an employment contract in any respect. Your employment is at will.