Office Manager with Notary for Title Company

Job Summary

We are seeking a dynamic and organized Office Manager with Notary Public certification to oversee daily office operations within a thriving title company. This role is vital in ensuring smooth administrative workflows, managing client and vendor relationships, and maintaining compliance with notary requirements. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for delivering outstanding customer service. As the backbone of our office, you will coordinate schedules, supervise staff, handle confidential information with integrity, and support the overall efficiency of our operations.

Responsibilities

• Manage daily office functions including clerical tasks, filing, and front desk operations to ensure seamless workflow.
• Close out Financials Daily
• Maintain accurate bookkeeping records using accounting software such as QuickBooks and ensure proper financial documentation.
• Manage payroll processing and human resources functions including employee records, benefits administration, and compliance with employment laws.
• Facilitate event planning for company meetings or community outreach initiatives to promote engagement and team cohesion.
• Ensure all notary duties are performed in accordance with legal standards, including notarization of documents related to real estate transactions.
• Prospect for new business
• Support budgeting efforts by monitoring expenses and assisting in financial planning activities.
• Handle client communication professionally via multi-line phone systems while maintaining excellent phone etiquette.
• Ensure office cleanliness
• Client Scheduling and attending real estate closings

Qualifications

• Proven experience in office management or administrative roles within a professional setting; experience in real estate or title companies is a plus.
• Valid Notary Public certification with knowledge of notary laws and procedures.
• Strong supervisory experience with the ability to lead and motivate a team effectively.
• Proficiency in QuickBooks, Microsoft Office (Word, Excel), spreadsheets, and other financial software tools.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Experience with bookkeeping, payroll processing, budgeting, and accounting practices.
• Exceptional communication skills—both verbal and written—and customer service orientation.
• Familiarity with vendor management, event planning, and human resources functions.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Technical proficiency in office equipment such as multi-line phone systems, filing systems, and calendar management tools.

Join us as an Office Manager with Notary for our title company where your leadership will drive operational excellence! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their expertise to our team’s success.

Pay: $4,000.00 - $6,000.00 per month

Benefits:

• Paid time off

Work Location: In person

Salary : $4,000 - $6,000