Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related records. This role partners with internal teams and suppliers to resolve discrepancies, maintain strong vendor data, support month-end close activities, and help improve accounts payable workflows. The ideal candidate is detail-oriented, systems-savvy, and comfortable working in a deadline-driven environment with a strong focus on accuracy, service, and compliance.

Essential Duties and Responsibilities:

• Review, verify, and process vendor invoices for accuracy, completeness, approvals, and proper general ledger or job coding.
• Perform two-way or three-way matching of invoices to purchase orders, receipts, and supporting documentation as applicable.
• Investigate and resolve invoice discrepancies, pricing variances, missing documentation, and vendor inquiries in a timely and professional manner.
• Maintain vendor master data, including new vendor setup and updates, and ensure collection of required documentation such as W-9 forms and other compliance records.
• Prepare and process payments through approved methods, including checks, ACH, wire transfers, and other electronic payment workflows as applicable.
• Monitor payment schedules to support on-time payments, cash flow expectations, and adherence to company policies and vendor terms.
• Reconcile vendor statements and accounts payable records to identify and resolve outstanding items, duplicate payments, credits, or unapplied balances.
• Support month-end and year-end close activities, including accrual support, unmatched receiving review, 1099 preparation support, and audit-ready documentation.
• Maintain organized digital records and documentation in accordance with retention requirements, internal controls, and standard operating procedures.
• Collaborate with purchasing, receiving, operations, and accounting teams to improve invoice workflows and ensure efficient issue resolution.
• Use ERP and accounting systems effectively to enter transactions, track status, and generate accounts payable reports.
• Identify process improvement opportunities that increase accuracy, efficiency, and scalability across the accounts payable function.
• Complete special projects and other related duties as assigned.

Job Requirements:

• High school diploma or equivalent required; associate degree or coursework in accounting, finance, or business is a plus.
• 2 years of accounts payable, accounting support, or high-volume transaction processing experience preferred.
• Experience with ERP, accounting, or invoice automation systems.
• Working knowledge of accounts payable processes, internal controls, and basic accounting principles.
• Ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy.
• Strong data entry, reconciliation, and problem-solving skills.
• High level proficiency with Microsoft Excel, Outlook, Teams and other standard business software.
• Strong written and verbal communication skills with the ability to work effectively across departments and with external vendors.
• Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications:

• Microsoft Dynamics Business Central accounting software
• Experience supporting manufacturing, project-based, or multi-entity environments.
• Familiarity with 1099 reporting, sales and use tax concepts, and audit support.
• Experience with electronic invoice routing, digital records management, and process documentation.
• Demonstrated success improving invoice turnaround time, payment accuracy, or workflow efficiency.

Core Competencies:

• Attention to detail and commitment to accuracy
• Organization and time management
• Vendor service and relationship management
• Analytical thinking and issue resolution
• Collaboration and cross-functional communication
• Adaptability in a technology-enabled finance environment
• Continuous improvement mindset

Work Environment and Physical Requirements:

This position is primarily performed in an office environment and may involve extended periods of sitting, computer use, and repetitive hand movements. The role may occasionally require lifting light office materials, reaching, bending, or moving between work areas. Additional hours may be needed at peak times such as month-end, year-end, or audit periods.

Equal Opportunity Statement:

We are an equal opportunity employer and value a respectful, inclusive workplace. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the role. This job description is intended to describe the general nature and level of work performed and may be updated as business needs evolve.

Pay: $26.44 - $31.25 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Are you located near Lino Lakes, MN (Anoka County)?

Work Location: Hybrid remote in Lino Lakes, MN (Anoka County)

Salary : $26 - $31