Executive Personal Assistant ( to ceo)

Position Summary:
Company is looking for an energetic candidate to add to our team. A successful candidate will be able to communicate with current and potential customers along with meeting all required company needs. We are looking for someone who is driven, motivated and looks forward to meeting goals. The Personal Assistant provides direct administrative and operational support to company leadership, helping manage daily tasks, communications, and scheduling to ensure smooth business operations.

Key Responsibilities:

• Manage calendars, appointments, and meeting coordination.
• Handle emails, calls, and messages with professionalism and confidentiality.
• Assist with project coordination, task tracking, and document organization.
• Support marketing, HR, or operations activities as needed (e.g., posting jobs, tracking invoices, updating spreadsheets).
• Prepare reports, presentations, or proposals.
• Run errands or coordinate logistics as needed for business or client projects.
• Maintain organized digital files and communication records.
• Executive-focused tasks
• Calendar and schedule management: Organize and maintain complex calendars, schedule meetings, and manage appointments for the executive.

Personal and logistical tasks

• Personal errands: Run errands for the executive and their family.
• Household and personal management: Coordinate maintenance for homes or vehicles, research and supervise vendors for home projects, and manage philanthropic interests.
• Gatekeeping: Screen visitors and manage the flow of people and information to the executive.
• Research: Conduct research to support the executive in decision-making processes.
• Travel arrangements: Plan and book domestic and international travel, including flights, accommodations, and creating detailed itineraries.
• Communication management: Screen and respond to emails and phone calls, act as a liaison between the executive and others, and draft correspondence.
• Meeting coordination: Prepare agendas, take minutes, and distribute documents for meetings and board meetings.
• Document and information management: Organize and maintain files, prepare presentations, draft reports, and ensure information is handled with confidentiality.
• Expense management: Track daily expenses and prepare reports.
• Event planning: Coordinate and plan professional events, such as staff appreciation functions.

Qualifications:

• 2 years of experience in administrative or executive support.
• Excellent communication and time management skills.
• Highly organized, detail-oriented, and able to multitask.
• Proficient in Microsoft Office or Google Workspace; experience with Slack, Asana, or similar tools is a plus.
• Professional, discreet, and reliable
• Familiar with Apple products (iPhones, iPads, iMac, MacBook)

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Work Location: In person

Salary : $17 - $22